Part Time Front Office Coordinator

FRONT OFFICE COORDINATOR POSITION

We are currently seeking a Front Office Coordinator to join our growing team! We are in search of a meticulous, reliable professional that is courteous and works well with others, experience in a cosmetic aesthetic practice is preferable. The position is currently open for Part Time hours with potential to extend to full time hours.

Professional Skills and Requirements:

• High School Diploma / GED / College graduate
• Minimum of one-year front desk or receptionist experience
• Detail oriented and organized
• Flexibility to work changing shifts and occasional Saturday’s
• Clear and effective communication skills
• Ability to efficiently multi-task in a fast-paced environment
• Competent computer skills and researching skills
• Independent, motivated self-starter with timely execution of responsibilities
• Reliable and punctual
• Comply with HIPAA / OSHA protocols

Responsibilities:

Please review some of the duties that are required for the open position below:

• Maintain Providers Schedules and Meetings
• Maintain Office Harmony by Resolving Patient Issues & Timeliness of Providers
• Maintain HIPAA Certification
• Greet guests warmly and professionally
• Assist guest with registration needs
• Ensure that all fields of guest documents are completed
• Facilitate payments for services
• Take Clear and Concise Phone Messages
• Accept All Resumes and File Appropriately
• Prepare Charts for the Next Business Day
• Maintain Order and File Charts Appropriately
• Create/Prepare New Patient Packets and Charts
• Type Correspondence, Reports, Memos, and Forms as Requested by Providers and/or Administration
• Ensure that Copies of All Registration & Consent Documents are Printed, Filed Appropriately and Available
• Sort Incoming and Outgoing Mail
• Distribute Incoming Correspondence, Reports, and Files in Patient Charts and Notify Provider
• Keep Front Area Neat and Tidy at All Times
• Cross Train to Perform Back Office Duties When Needed
• Maintain Office Inventory and Submit Front Office Supply Order to Administration
• Communicate with Daily Summaries to Directed Individual(s)
• Must Maintain Knowledge of Services and Products
• Maintain Organizational Skills and Multi-tasking Abilities
• Assist Patients with Lost & Found
• Direct Patients & Non-Patients If They are Lost in the Building
• Other Duties as Determined by the Needs of the Company Owner and Administration

If you meet these qualifications, please submit your resume with a cover letter for review.

Job Type: Part-time

Pay: $17.00 per hour

Schedule:

• 4 hour shift
• Monday to Friday
• Weekends as needed

Experience:

• Customer service: 1 year (Preferred)

Ability to Relocate:

• Sun Lakes, AZ 85248: Relocate before starting work (Required)

Work Location: In person