Part Time AR Specialist - Client Opportunity

Description:

Our client, Control Systems Inc. (CSI) in Hagerstown, MD, is currently looking to hire a part-timeAR Specialist. With over 50 years of serving the quad state region, this is an exciting opportunity to join a dedicated office team at the area’s leading commercial controls provider.
Do you love accounting? Do you thrive on details and client relationships? If you are looking for a position that lets you use your talents to support the office, while showcasing your attention to detail, knack for numbers, and friendly demeanor, then this is the job for you. While you focus on preparing and processing key data, CSI will provide you with a down-to-earth casual work environment and flexible part-time schedule. You get to pick the days that work best for you.
The AR Specialist is responsible for monitoring and managing outstanding accounts, reconciling discrepancies, and collaborating with internal departments to resolve issues efficiently. You will have a daily, ongoing impact on financial transactions and play a crucial role in ensuring the timely and accurate processing of receivables, maintaining strong relationships with clients, and contributing to the overall financial health of the company.
Key duties include the following:

• Generate and distribute accurate and timely customer invoices.
• Ensure adherence to billing policies and contractual terms.
• Reconcile payments to outstanding receivables.
• Proactively follow up on overdue accounts and implement collection strategies.
• Collaborate with clients to resolve billing issues and discrepancies.
• Build and maintain positive relationships with clients to facilitate timely payments.
• Address customer inquiries related to invoices, payments, and account balances.
• Regularly reconcile accounts to identify and resolve discrepancies.
• Investigate and resolve any billing or payment discrepancies.
• Prepare and analyze regular reports on accounts receivable aging.
• Provide insights and recommendations for improving the collections process.
• Identify opportunities for process improvements to enhance efficiency and accuracy.
• Work collaboratively with cross-functional teams to implement changes.
• Ensure compliance with company policies and relevant accounting standards.
• Stay informed about industry regulations impacting accounts receivable.
• Assist with miscellaneous office duties such as answering phones, receiving material, maintaining office supplies, distributing PO’s and performing general office administration tasks as needed.

Requirements:

• Associate’s Degree in Accounting or equivalent experience.
• 3 to 5 years of proven experience in an accounts receivable role or similar position.
• General understanding of accounting principles and practices.
• Proficiency in QuickBooks accounting software and Microsoft Office.
• Ability to apply discretion and trust with confidential data.
• Detail-oriented with strong organizational and time-management abilities.
• Ability to maintain a high level of accuracy in preparing and entering financial data.
• Excellent communication and interpersonal skills.
• Ability to work independently, efficiently, and collaboratively in a team environment.
• Experience in a similar industry or sector a plus.

About Control Systems, Inc.
CSI is a specialty trade contractor. The company designs, installs, and services building management systems in commercial, institutional, educational, and governmental facilities. Established in 1968, CSI operates in areas of Maryland, Pennsylvania, Virginia, and West Virginia. The company employs a mix of pipefitters, electricians, and computer technicians.

Job Type: Part-time

Pay: $23.00 - $27.00 per hour