Paralegal - City Ofplant City

PARALEGAL

Plant City, FL

PAY RATE: $27.40-$43.84/HR

Position Summary: Performs specialized legal administrative, secretarial, and clerical duties and participates directly in the work of the City Attorney.

Essential Duties and Responsibilities: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Performs specialized legal secretarial, clerical, and administrative duties and participates directly in the work of the City Attorney.
• Composes correspondence, ordinances, resolutions, deeds, easements and other legal instruments under review and direction of the City Attorney.
• Compiles, organizes, and analyzes information for review.
• Possesses advanced skills to operate modern office equipment, including personal computers, copiers and fax machines. Computer skills include use of Microsoft Word, Microsoft Access, Microsoft Outlook, LaserFiche, Munis, and Granicus software; typing skills on IBM typewriter.
• Accesses Florida Courts E-filing Portal for filing and service of pleadings.
• Coordinates completion and assembly of City Commission agenda items with City Clerk’s Office, proofreads minutes.
• Attends Staff Meetings in the absence of the City Attorney and reviews minutes from Clerk’s office.
• Coordinates with various departments and divisions in preparation and tracking of liens, satisfactions, contracts, and real estate acquisition and sale.
• Creates, organizes, and maintains electronic files; scans and files documents in electronic filing system.
• Researches in-house electronic documents and physical files; performs outside records research.
• Opens, prioritizes and processes all mail.
• Manages attorney's calendar, walk-in appointments and telephone calls.
• Prepares budget, budget account transfers, requisitions, and invoices at the direction of the City Attorney.
• Attends legal seminars, training classes, and position-oriented meetings on- and off-site.
• Prepares code enforcement liens and satisfactions.

Minimum Qualifications: To perform this job successfully, an individual must be able to carry out each essential duty or responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities; education and/or experience; and certificates or licenses required in order to fill the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Knowledge, Skills, and Abilities:

• Knowledge of business English, spelling and punctuation in order to prepare documents and compose letters, etc.
• Knowledge of office practice and procedures.
• Knowledge of legal terminology, communication principles and practice.
• Demonstrated ability to gain knowledge of the city's policies, procedures, and practices.
• Demonstrated oral and writing skills.
• Ability to access, input and retrieve information from a computer.
• Ability to establish and maintain effective working relationships with employees and the public.
• Ability to communicate effectively using speaking, hearing and visual skills.
• Ability to assimilate information from a variety of sources, analyze information, and make or recommend accurate courses of action.
• Advanced skill in the operation of a PC, keyboard, and typewriter.
• Relevant knowledge of electronic files, financial software, and agenda software.
• Relevant knowledge of Florida Courts E-filing Portal.
• Ability to perform duties under critical deadline.
• Ability to work independent.
• Ability to type at the minimum rate of 60 words per minute is preferred.

Education and Experience:

• High School graduation or possession of an acceptable equivalent diploma. Bachelor’s degree preferred.
• Three (3) years of work experience involving secretarial/clerical duties including the operation of a personal computer, keyboard, or similar data entry equipment.
• Prior experience as a paralegal preferred.

Certifications and Licenses:

• Possession of valid Florida Driver's license and be insurable by the City’s current insurance provider.
• Possess registration with the Florida Bar as Florida Registered Paralegal.

Supervisory Responsibilities:

• N/A

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