Owner Management Coordinator

CVR is looking for a professional, well-organized individual with great attention to detail to serve as Owner Management Coordinator. This person will be responsible for creating new vendor accounts in Yardi and direct deposit setup. Ensuring the timely processing of changes to owner accounts and property management. Determining program eligibility as outlined in the Chicago Housing Authority’s Administrative plan.

BASIC FUNCTION

Responsible for creating new vendor accounts in Yardi and direct deposit setup. Ensuring the timely processing of changes to owner accounts and property management. Determining program eligibility as outlined in the Chicago Housing Authority’s Administrative plan.

ESSENTIAL DUTIES

• Reconcile the IRS penalty list provided by CHA and correct discrepancies on the vendor /owner record including TIN and vendor/owner payment discrepancies.
• Handles all inquiries from vendors with regards to their Yardi account.
• Process ownership/management and address changes associated with all HCV properties.
• Identify issues and provide resolution on the Harris Bank reject list, which details all transactions either rejected or re-routed by Harris Bank as a component of the bi-monthly check runs. Report and analyze each circumstance identified on the report to provide a solution to each case to report on the fees associated with the error.
• Create, consolidate and correct the vendor records to minimize duplicate entries.
• Enroll vendors in EFT, including placing and removing check holds, as well as follow up via phone with vendors not enrolled to prompt their enrollment.
• Provide outreach to owners/vendors whose mail has been returned.
• Other duties as assigned

ADDITIONAL RESPONSIBILITIES

• Must have ability to safeguard confidential and sensitive information which has legal and personal consequences if divulged.
• Working knowledge of data processing applications and systems related to financial management.
• Ability to work on multiple projects and tasks through to completion.
• Ability to apply considerable levels of concentration constantly throughout the day to maintain a high level of detail and accuracy.
• Ability to effectively communicate verbally with internal and other external contacts as appropriate.
• Ability to effectively write letters, reports, procedures, maintain documentation and complete the required forms.
• Ability to manipulate necessary office equipment, computers and peripherals.