Aiken Regional Medical Centers, located in Aiken, South Carolina, is a 273-bed acute care facility providing quality healthcare to the residents of Aiken and surrounding communities. Aiken Regional Medical Centers has been ranked a top hospital in South Carolina by the Carolina Center for Medical Excellence for its treatment of heart attack, heart failure and pneumonia. Services provided at the hospital include emergency medical care, orthopedic surgeries, maternity, and behavioral health services.
The Department Secretary performs a variety of non-nursing functions associated with the daily operation of Outpatient Surgery and Pre-Admission Testing. These functions are clerical and other related functions.
Duties:
- Coordinates surgery schedule information and updates by running 7:00 a.m. reports and 10:00 a.m. schedule and distributes appropriately.
- Develops daily call schedule, incorporates corrections and distributes.
- Assembles OR chart packets.
- Maintains payroll sheet for OR associates with corrections performed at a minimum of every other day and the Monday before payroll to ensure completion.
- Performs payroll duties daily for travelers by faxing time records to appropriate sources.
- Orders lab cultures, specimens, x-ray, and other tests in computer and notifies by phone as needed.
- Assists in delivering specimens to lab as needed.
- Requests reports of diagnostic studies performed.
- Photocopies necessary documents and assists with copier use as needed.
- Maintains copier and its supplies requesting service appropriately as needed.
- Keeps forms and supplies ordered on Monday or Tuesday for OR, PACU, and OR lounge.
- Maintains PACU file drawer with appropriate forms at physician’s desk.
- Files Special Purchase Requisitions weekly in appropriate book.
- Maintains and updates associate and physician phone list.
- Retrieves mail from mailroom and appropriately distributes to OR and PACU.
- Calls registration for patient bed assignment and notifies Patient Care Technicians of when to transport patients.
- Contacts physicians by telephone when needed to assist OR schedule efficiency.
- Receives data information as requested in a prompt manner.
- Registers patients for epidural classes.
- Establishes and maintains a workable par level of office supplies.
- Generates work orders for any items in need of repair.
- Generates purchase orders for requested items.
- Maintains clean desk area and prior to leaving, daily wipes down desk area and telephones appropriately.
- Records and reports information clearly, completely and accurately.
- Utilizes written and verbal communication to report significant information to OR staff.
- Demonstrates ability and willingness to work collaboratively with co-workers, managers, physicians, and all members of the health care team.
- Challenging and rewarding work environment
- Competitive Compensation & Generous Paid Time Off
- Excellent Medical, Dental, Vision and Prescription Drug Plans
- 401(K) with company match and discounted stock plan
- Career development opportunities within UHS and its 300+ Subsidiaries!
- Loan Forgiveness Program if offered.
About Universal Health Services
Qualifications:
Requirements:
High school diploma is required.
At least 2 years secretarial experience preferred. Knowledge of OR activities extremely helpful. Medical terminology. Clerical skills including Microsoft programs as well as hospital computer based programs.
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