Address
Form of work
Title: Operations Manager, Materials Management
HR ID#: 001935
Department: Materials Management
Reports to: Director, Materials Management
Date Description Last Revised/Approved: January 2023
Job Summary:
The Operations Manager of Materials Management oversees the daily functions of the Materials Management Department within a hospital setting. This role is pivotal in ensuring the seamless flow of operations to supply hospital units with essential resources for patient care while adhering to industry best practices in inventory and supply management. Leading a team, the Operations Manager is responsible for optimizing supply chains, controlling costs, and upholding quality standards to enhance overall patient outcomes.
Essential Functions:
Supervise and direct departmental staff to efficiently procure, store, and distribute supplies.
Implement and maintain best practices in inventory management to minimize waste, manage costs, and maintain optimal stock levels.
Collaborate with MGB to standardize product offerings, ensuring superior quality, reduced costs, and consistent product availability across departments.
Develop and enforce policies and procedures to ensure compliance with regulatory requirements and industry standards.
Utilize data analysis and technology to optimize supply chain processes and enhance operational efficiency.
Provide comprehensive training and ongoing support to staff, empowering them with the skills and knowledge needed to excel in supply chain management.
Cultivate a culture of continuous improvement and accountability within the department.
Serve as a liaison between hospital units and Materials Management to address supply-related concerns and ensure timely delivery of essential products.
Participate in hospital-wide initiatives aimed at enhancing patient care and outcomes through effective supply chain management.
Maintain strong relationships with vendors, suppliers, and unit leadership to secure reliable and cost-effective supply sources.
Works with Director on the formulation, revision, and implementation of policies to improve the overall Materials Management operation.
In collaboration with MGB Contracting, resolves product recalls and manages documentation.
Assist the Director in the development of annual operating and capital budgets, leveraging financial insights to drive strategic decision-making and resource allocation.
Manage operating budgets for assigned cost centers, conducting monthly variance analyses, and implementing corrective action plans to ensure fiscal responsibility.
Reports, collaborates, and updates key members of MGB MVAT and NWH VAT monthly to ensure key targets and objectives are met.
Oversees mail, receiving, and dock coordination activities, ensuring smooth operations and timely delivery of supplies.
Provides coverage for OR Operations Manager ensuring continuity and support as needed.
Performs other functions and responsibilities as assigned by the Director necessary to achieve and maintain operational efficiency.
Qualifications:
Education
Bachelor's degree or equivalent experience required; MBA in Business Administration or Supply Chain Operations preferred.
Experience
Minimum of 7 years of progressive experience in Materials Management within a healthcare setting, with at least 3-4 years in a management role.
License and Registrations
N/A
Knowledge and Skills
Strong leadership and management skills to effectively supervise and motivate departmental staff.
Excellent organizational abilities to oversee inventory management processes and ensure efficient supply chain operations.
Proficiency in data analysis and technology utilization to optimize supply chain processes and enhance operational efficiency.
Effective communication skills to liaise with internal stakeholders and external suppliers, fostering strong relationships and resolving issues promptly.
Knowledge of regulatory requirements and industry standards in healthcare supply chain management to ensure compliance and uphold quality standards.
Problem-solving skills to address supply-related challenges and make effective decisions in a fast-paced environment.
Flexibility and adaptability to manage changing priorities and meet the dynamic needs of hospital units.
Attention to detail to oversee inventory accuracy and minimize waste while controlling costs.
Collaborative mindset to work effectively with cross-functional teams and support hospital-wide initiatives aimed at improving patient care outcomes.
Physical Environment:
Exposure to noise, fumes, and dust. May be exposed to biohazard, toxic or radioactive substances due to spills. May be exposed to heat and cold as effected by weather conditions.
Physical Standards of Job Description:
Constantly - 75% or more of the worker's time is spent in the activity
Frequently - 25% to 75% or more of the worker's time is spent in this activity
Occasionally - 5% to 25% or more of the worker's time is spent in this activity
Rarely - under 5% or more of the worker's time is spent in the activity
N/A - not applicable
Basic activity being performed
C
F
O
R
N/A
Comments
Walking
X
Standing
X
Sitting
with back support
X
without back support
X
Reaching
Overhead
X
Forward
X
Lateral
X
Low
X
Stooping
X
Bending at waist
X
Crouching
X
Bending at knees
X
Kneeling
X
Climbing
X
Crawling
X
Twisting
X
Balance
X
Other:
Other:
Pushing Tasks by weight
5 lbs
X
5-15 lbs
X
15-40 lbs
X
40-75 lbs
X
75-100 lbs
X
Pulling Tasks by weight
5 lbs
X
5-15 lbs
X
15-40 lbs
X
40-75 lbs
X
75-100 lbs
X
Lifting Tasks by weight
5 lbs
X
5-15 lbs
X
15-40 lbs
X
40-75 lbs
X
75-100 lbs
X
Sensory Requirements
Yes
No
Comments
Visual Activity
Close paper work
X
VOI used
X
Color vision required
X
Visual monotony
X
Hearing Activity
Conversation
X
Monitoring Equipment
X
Telephone
X
Transcription
X
Background Noise
X
Sensory Discrimination
Hot/Cold
X
Sharp/Dull
X
