Operations Manager, Economic Development And Contract Education

Operations Manager, Economic Development and Contract Education

Management

1ADE16

1.0

$107,652 - $130,872/annual

District Office - Pleasanton, 5860 Owens Drive, 3rd Floor, Pleasanton, CA 94588

Economic Development/Contract Education

The Chabot-Las Positas Community College District is seeking to fill an Operations Manager, Economic Development and Contract Education for the District Office in Pleasanton, California.
SUMMARY DESCRIPTION
Under the direction of the District Executive Director of Economic Development and Contract Education (EDCE), the Operations Manager will help maximize the EDCE department’s capacity and manage strategic growth while overseeing the daily operations of the department. Serves as liaison between multiple constituencies inside and outside the organization, including the Executive Director, department staff, district and college staff, and the community, as well as operationalize EDCE priorities and build systems that will ensure smooth delivery of program areas, while assuring continued growth.
APPOINTMENT
The Operations Manager, Economic Development and Contract Education shall be selected by the Governing Board upon the nomination of the District Chancellor.
This is a grant/categorically funded position. Continuation of this position is contingent upon available funding on a year to year basis.

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Support EDCE leadership in the Development and implementation of goals, objectives, policies, and priorities for EDCE programs.
2. Develop, direct, coordinate, assign work activities and projects as appropriate; monitor work flow; review and evaluate work products, methods, and procedures.
3. Answer inquiries, make appropriate referrals, and resolve problems, including those that require the interpretation, explanation and justification of administrative policies and procedures for staff.
4. Assume responsibility for effective monitoring and evaluating program outcomes and Contracts, including all grant-related program requirements.
5. Work with managers to monitor and update program budgets on quarterly basis.
6. Sign off on requisitions and monitor financial reports.
7. Monitor the maintenance of a variety of reports, records, and files related to EDCE’s continuous quality improvement.
8. Coordinate and oversee the flow of incoming and outgoing communication, including board documentation for items needing Board of Trustees’ approval.
9. Serve as the District Executive Director’s representative on committees and task forces and represent EDCE to various constituencies and events within the community and with state and national organizations.
10. Serve as liaison between the District Executive Director and other district and campus constituents (Human Resources, Business Services, Facilities, College A&R, College deans, etc.) regarding policy and program requirements and coordination, etc.
11. Assist the management team to align programs and projects in support of the District’s enrollment management and Vision for Success goals.
12. Promote a positive image of the EDCE department at all times, safeguard the confidentiality of the department and exercise appropriate discretion in handling confidential matters and records.
13. Undertake special projects and perform other duties as assigned.

Demonstrate sensitivity to and an understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, including those with physical and/or learning disabilities.
Any combination of the following would provide a typical way to obtain the required knowledge and abilities.

Education/Training:
Bachelor’s or associate degree from an accredited college or university with major coursework in a relevant field.
Experience:
Three years of program or operations management experience, including supervision of staff. Three years of budget experience including allocation of funds, forecasting, monitoring, reconciling, and adjusting budget as appropriate.

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
1. Interpersonal skills using tact, patience, and courtesy; and the principles of communicating and collaborating effectively with diverse students, faculty, staff, and administration.
2. Principles of supervision, training, and performance evaluation.
3. General office accounting and management, budgeting knowledge including allocation of funds, forecasting, monitoring, reconciling, and adjusting budgets as appropriate
4. Principles and practices of program development, budget preparation and administration.
5. Project funding oversight, program evaluation and reporting requirements.
6. Business systems for accountability and tracking.
7. Knowledge of MS Office at intermediate to advance level.
8. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
9. California Community College’s Vision for Success and its impact on community college districts.
Ability to:
1. Critically think and analyze staff’s work products working towards shared goals
2. Ensure attention to detail and quality of all written material.
3. Embrace shared goals and take individual responsibility for achieving system vision.
4. Create proactive continuous quality improvement systems to ensure accuracy and quality of EDCE deliverables.
5. Plan, organize, coordinate, and evaluate programs and projects.
6. Use analytical and critical thinking, creative problem solving, judgment, negotiation, influence and strategic decision-making skills.
7. Analyze and assess programs, policies, and operational needs and make appropriate adjustments.
8. Demonstrate strong interpersonal skills.
9. Analyze issues and facilitate collaborative problem solving.
10. Be an active and contributing member of EDCE’s mission and values including diversity and innovation.
11. Be a resource to help motivate, coach and support staff development.
12. Understand the organization and operation of the District, Colleges, and of outside agencies as necessary to assume assigned responsibilities.
13. Research, compile, analyze, and interpret information and data.
14. Communicate professionally, clearly and concisely, both orally and in writing.
15. Meet multiple deadlines while maintaining a proactive approach to workplace collaboration and problem-solving.
16. Prioritize and multitask.
17. Establish and maintain effective working relationships with those contacted in the course of work.
18. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students and other community members.

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment:
Work is performed primarily in a standard office setting. Some evening, weekend, and travel maybe required.
Physical:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

It is the policy of this District to provide equal opportunity in all areas of
employment practices and to assure that there shall be no discrimination against
any person on the basis of sex, ancestry, age, marital status, race, religious
creed, mental disability, medical condition (including HIV and AIDS), color,
national origin, physical disability, family or sexual preference status and other
similar factors in compliance with Title IX, Sections 503 and 504 of the
Rehabilitation Act, other federal and state non-discrimination regulations, and its
own statements of philosophy of objectives. The District encourages the filing of
applications by both sexes, ethnic minorities, and the disabled.

AS685P

12/07/2023

01/19/2024

No

The Board of Trustees has updated Board Policy 7330 to incorporate information on COVID vaccination requirements, which are currently suspended. Accordingly, employee(s) must comply with the Board Policy found at:
http://districtazure.clpccd.org/policies/files/docs/BP7330.pdf.
Any subsequent updates can be found here: http://districtazure.clpccd.org/urgentalerts/index.php.

The Chabot-Las Positas Community College District reserves the right to close or not fill any advertised position

The purpose of the personal qualifications statement is for you to provide information on how your education and experience relate to the requirements and duties of the position. There is no form to complete. Applicants are requested to provide their personal qualifications statement by uploading a document, the same way as you do for your cover letter.