Operations Manager

Woodmere Art Museum offers a unique museum experience that centers on the art and artists of Philadelphia. The Museum’s exhibitions explore the achievements and social ideas of Philadelphia’s artists in the broader context of American art. The Museum has a robust roster of events which includes approximately eight exhibitions annually and program events which take place in the evenings and weekends. Woodmere is currently in the midst of unprecedented institutional growth. The Museum acquired a neighboring estate, now named Frances M. Maguire Hall for Art and Education at Woodmere Art Museum, which will be transformed into galleries for the museum’s collection and a drop-in children’s educational center.

Description: This is an administrative leadership role focused on maintaining effective, organized, and streamlined management of the day-to-day operations of the Museum, while also looking to the future. The position is part of the executive office team and cross-functionally reports to the CEO and CFO. This position is a valued team member that supports executive leadership and is integral to and facilitates the organizational expansion currently taking place. The ideal candidate will proactively anticipate the needs of the Museum and align the necessary resources.

The Operations Manager oversees, supports, and coordinates staff in Guest Services, Security, and the Museum Store, performs HR Coordinator duties, and coordinates and schedules meetings of the board and the board’s committees. Over the next 16 months, duties will expand to envision, encompass, and oversee the operational needs of a hands-on children’s art and education center and food service program planned for Maguire Hall.

Responsibilities include but are not limited to the following:

With regard to Guest Services and Security:

· Schedule and supervise Guest Service and Security staff

· Stay current on Museum events and programming and ensure that Guest Service and Security staff is aware of scheduled programming and knowledgeable to answer questions

· Anticipate the logistic needs of Museum programs

· Oversee monthly attendance stats in collaboration with the Education Department

With Regard to Museum Store:

· Assist in creating an operational structure for the Museum store and store website.

· Schedule and supervise store staff and store functions

· Assist with consignor agreements and inventory lists

With regard to HR Duties

· Assist and perform duties related to hiring staff

· Coordinate onboarding and maintenance of HR benefits for all staff

With regard to Board/Committee Meeting duties:

· Schedule all Committee and Board Meetings

· Facilitate effective communication with Board members

· Assist in preparing meeting agendas

· Distribute relevant handouts and meeting minutes prior to meeting

· Participate in Committee and Board Meetings, as needed

· Draft meeting minutes for approval

· Responsible for final filing of all meeting minutes and handouts in a manner that is easily accessible

With Regard to Organizational Growth:

· Monitor implementation of strategic plan

· Act as liaison between the CEO and CFO with departmental directors

· Align resources to the organization’s goals

· Anticipate and facilitate the needs of emerging programs such as the children’s art and education center and food service component at the new site

Requirements:

· 5 years relevant experience

· Excellent leadership, communication, and organizational skills

· Excellent writer

· Team Player

· Problem Solver

· Self-motivated

· Adept with technology and proficient in Microsoft Office

· Flexible schedule to work evenings and weekends, as needed

Woodmere Art Museum values diversity and is committed to equal opportunity to all persons, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status, and any other status protected by law.

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person