Operations Executive Administrative Assistant

Job Description

Position: Operations Executive Administrative Assistant

Department: Hollywood Bowl Operations

FLSA Grade: Non-Exempt (Part-Time)

Pay Range: $18.00 - $22.00

Position Summary:

The Operations Executive Administrative Assistant is responsible for providing a broad range of administrative support to the General Manager, Hollywood Bowl.

Position Elements:

Provide a broad range of administrative support to the General Manager Hollywood Bowl, including:

• Coordinate meetings and oversee all arrangements for meetings
• Facilitate written and verbal, internal and external communications
• File, prepare and calculate business expenses
• Provide support for transit and parking data collation/analysis
• Perform general office duties including but not limited to: filing, photocopying, maintaining files and records
• Assist with invoice processing, coding, filing
• Provide research assistance
• Provide PowerPoint support for internal and external presentations
• Provide excel support for internal analysis
• Provide support for neighborhood and community engagement meetings and events
• Other duties and projects as assigned

Reports to: General Manager, Hollywood Bowl

Interacts With:

• Hollywood Bowl staff
• LA Phil staff and execs
• External vendors

Job Requirements

Position Requirements:

• Bachelor’s degree required
• Minimum two year administrative experience in fast paced multi-project-oriented environment
• Business professional (intermediate level) writing and verbal communication skills
• Business professional (intermediate level or above) desktop computing skills particularly Excel and
• Powerpoint but including Microsoft office, etc.
• Demonstrable ability to consistently meet deadlines with high accuracy, attention to detail, and follow-through on all assigned tasks. Must adroitly handle many tasks simultaneously in a competent,organized manner that can be quickly/easily communicated and/or covered by another if absent or unexpectedly unavailable
• Flexibility and willingness to work a variable week day, evening and/or weekend as needed
• Must have reliable access to reliable transportation and good driving record
• Intermediate level understanding of accounting, budgeting, and financial issues
• Broad knowledge and interest in a variety of venue operations, preferred
• Ability to work with outside vendors, sensitive situations, and maintain a high level of confidentiality at all times.
• Demonstrable resilience and ability to handle a fast pace with a positive attitude and sense of humor

The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO.

EQUAL EMPLOYMENT OPPORTUNITY POLICY

The Los Angeles Philharmonic Association embraces and is committed to diversity and inclusion within our staff, musicians, guest artists, audiences, and surrounding communities. The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law. Consistent with the law, the Association also provides reasonable accommodation for disabled applicants and employees in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act, for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth or related medical conditions; for employees who are victims of domestic violence, sexual assault or stalking; and for applicants and employees based on their religious beliefs and practices.