Operations Director

Salary: Based on Experience

The Charter School of Educational Excellence's mission is to develop students who are critical thinkers, motivated leaders, and lifelong learners. Serving the City of Yonkers with a Kindergarten through 12th grade program. At CSEE we are dedicated to fostering a robust partnership with our teachers, parents, and community. Our vision is centered on establishing a school with elevated expectations for every child, challenging each one to surpass the New York Stated Standards. To foster this vision, we adhere to the philosophy that every child should initially receive a solid foundation in reading, writing, and mathematics. Once these fundamentals are mastered, the child will possess a sturdy base for tackling more advanced skills and achieving high levels of proficiency. Our goal is for every child to become a critical thinker and life-long learner.

In pursuit of our vision, we are seeking a candidate possessing a MBA degree and a minimum of 3 years of relevant experience in operations or project management. The Charter School of Educational Excellence seeks a Director of Operations to provide leadership in managing the business operations and development initiatives of our school. The Director of Operations is responsible for tasks related to facilities management, finance, health and safety, student enrollment and records, transportation, meal service, technology, procurement, service contracts, audits and event logistics. The Director of Operations assists the school leadership with all projects and activities that create a successful and safe school environment for students and staff. The Director of Operations will report directly to the Superintendent.

Responsibilities & duties (including, but not limited to) Management and Leadership

Guide the evolution of the schools current and long-term operational strategy by overseeing all non- instructional operations

Ensure smooth day-to-day functioning, emphasizing an exceptional school culture by being highly present and visible during school hours

Collaborate with school leaders to implement an innovate strategic operational goals, enhancing the quality of educational services for students and families

Foster excellence in all areas of school operations through effective communication and collaboration with the school leadership team which includes, the Superintendent, Principals and Directors

Provide direct supervision to the school-based Operations staff, including the Operations Manager, Operations Associate, Receptionist, the Child Nutrition Department, Facilities Department and contracted vendors, which include Security and the Technology Department.

School Administration & Project Management

Ensure that the school is adhering to all local compliance and reporting requirements, as per calendars and guidelines provided by the State Education Department

Perform annual assessments of all contracts, verifying the existence of three competitive bids on file to uphold transparency and compliance standards

Manage all school emergency preparedness tasks, including planning and implementing logistics for the School Safety Plan, evacuation routes, safety drills, communication with staff, students and parents

Oversee office administration, including visitor management, safety protocols vendor relationships, equipment maintenance, mail distribution, and phone answering, creating a welcoming environment for students and visitors

Review all insurance policies, handle renewals, and ensure compliance measures are effectively implemented

Coordinate tech distribution, vendor communication, and conduct annual inventory assessments

Lead annual preparations for the new school year, organizing project plans, assigning tasks, and coordinating the procurement of furniture, equipment, and classroom supplies. Ensure readiness of school services, such as student food and transportation services

Build and support school systems and routines including arrival, late pickup, lunch and recess, dismissal and processes supporting instruction

Ensure the timely implementation of all items on the monthly administrative calendar

Manage the School Operations team to support in executing operational excellence

Support with planning and implementation of team-wide events including but not limited to professional development sessions, team-building events, and org-wide occasions

Collaborate with school Leadership Team to ensure that all government and authorizer grant proposals and reports are completed on time

Ensure that the procurement of all materials, supplies and services necessary for efficient operation of the school are contracted in accordance with federal, state and department of education regulations, as well as Board of Trustee policies and procedures

Participate in parent-teacher conferences, Board Meetings and committee meetings as needed

Perform other related duties as required and assigned

Budget & Finance

Work with Superintendent and School Leadership to develop and manage the schools budget

Submit quarterly district billing, keeping accurate and up-to-date records of student information

Participate in monthly budget review meetings with school leaders to assess and account for variances; monitor and report on the usage of school-based bank accounts

Coordinate on-site components of school financial systems such as purchase orders, payroll records, grant reports, and financial forms reports

Ensure adherence to schools fiscal policy and procedures; participate in annual financial audit process by providing documentation as needed to auditors

Monitor the schools budget and oversee contracts, purchasing, accounting, saving on costs and staying in compliant

Create systems to monitor expenses

Student Enrollment & Services

Point person on the business operations side for student enrollment process

Assist in the application process, covering recruitment, lottery, registration schedules, waitlist management and support school open houses, lottery events, and student registration preparations

Assist in the design and placement of ads to recruit students

Oversee the New York State Child Nutrition Program, ensuring quality of control of daily food deliveries and completing monthly reporting

Participate in student health services, monitoring trends and coordinating with nursing staff for inventory and equipment needs

Oversee student transportation logistics, including yellow bus services and Metro Cards, maintaining a positive relationship with Public Works and Transportation

Plan and manage school events, including board meetings, ceremonies, open houses, special events, and filed trips

Purchasing

Coordinate purchase orders and checks requests for all vendors contracted provide goods and/or services

Develop RFPs as needed

Manage vendor relationship such as those with copier services, transportation and building safety contractors, etc.

Ensure all appropriate contracts have been submitted and approved prior to work being performed

Supervise ordering of student/teacher resources, furniture, technology, etc.

Compliance

Ensure school-wide compliance with safety and health and laws

Ensure legally compliant safety procedures are in place, including schedules for fire evacuations and bus drills

Submission of per-pupil billing report

Submission of proposals for grants and other funding as approved by NYSED

Security Program

Evaluates training needs of, develops, coordinates, and implements training to security staff

Provide comprehensive supervision and oversight for all security staff across the K-12 program, ensuring a safe and secure environment for students and staff. This includes coordinating security protocols, conducting regular assessments, and implementing measures to enhance overall safety

Assists in the investigation of safety and security-related issues

Develops and disseminates written guidelines regarding safety and security issues

Supervises security staff and ensure appropriate security coverage for school activities and events

Evaluates current safety procedures and policies regarding student pick up and drop off, school bus arrival/departure, loading students, and school bus safety. Makes recommendations for any necessary changes

Mailings

Oversee mailings to ensure they happen in a timely and thorough manner

Asset Management

Create systems to monitor inventory (Technology, Furniture, Student Resources, etc.) including organization of storage spaces

Work experience & skills

At least 3 years of operations management experience in a fast-paced, entrepreneurial environment

Minimum 2 years work experience in a data management or similar environment

MBA degree required

Experience in a similar role in a traditional district or charter school is preferred

Experience with project-management and developing a long-term strategic plan

Excellent organizational, planning and implementation skills

Excellent communications skills, both verbal and written, and strong interpersonal skills with students, parents colleagues, and community members

Proficiency in Google Platform, Microsoft Excel, PowerPoint, Word and Outlook

Personal qualities & behavioral traits

Passionately dedicated to schools mission

Excellent interpersonal and communication skills

Strong verbal and written communication

Develops and maintains positive communications and working relationships with students, parents, and co-workers by being collaborative and maintaining a pleasant work attitude

Ability to maintain a calm and professional demeanor in the face of competing demands and external pressures

Acute attention to detail coupled with the ability to think and act strategically

Excellent time management skills; ability to manage multiple tasks simultaneously and meet tight deadlines

Demonstrated resourcefulness in setting priorities and guiding investment in people and systems

Comfort level with financial oversight and budgetary tracking to support strategic growth

Create and maintain an orderly, effective school organization

Experience managing cross-functional teams to develop and implement systems and processes to increase the effectiveness and efficiency of a growing organization

Openness to feedback

Working knowledge of the charter school movement and culture

Compensation

A competitive compensation package including base salary and complete benefits is available

Applying and selection process

Submit your cover letter and resume to Mayra Bautista at mbautista@cseeschool.org

An Equal Opportunity Employer

It is the policy of Charter School of Educational Excellence to provide educational and employment opportunities without regard to race, color, religion, creed, national origin, alienage and citizen status, age, marital status, disability, prior record of arrest or conviction (except as provided by law), sexual orientation, gender (sex), and to maintain an environment free of discriminatory harassment, including sexual harassment, or retaliation as required by civil rights law.