Operations Coordinator, Global Creative Content Tv Distribution

Job Title: Operations Coordinator, Global Creative Content – TV Distribution
Location: Culver City, CA 90232
Duration: 4 Months
Description:
Global Creative Content is an internal hub for multi-discipline creative work for the Sony Pictures Entertainment marketing group. We are producers, editors, designers, writers, small and big picture thinkers focused on creating cutting edge assets that surround our entertainment properties to create lasting cultural impact. Put simply, we work with our global marketers and clients to find a creative solution to any marketing challenge.
The Coordinator carries out assigned activities in support of the department. Provides office services by implementing administrative systems, procedures, and policies; monitoring administrative projects; maintaining project management system and helping in incoming/outgoing asset flow. Arranges meetings and logistics. Proficient in all MS Office Suite Products.
Seeking a go-getter. Role is primarily focused on the TV and library titles – high volume. I would like to see candidates with PA on a movie /TV series production experience, post-production experience, or operational experience at an agency or studio. Having industry knowledge is a PLUS. Individual will need to be flexible to be on the lot/set to provide support. Position could go full time.
Responsibilities:
Operations:

• Assist the Operations and Production team on all incoming/outcoming requests.
• Responsibility for input and activation of all incoming requests through our Email Alias (via our project management software)
• Organizing, creating, and distributing show bibles throughout the team.
• Creating and distributing client reports with accurate project status.
• Maintaining all metadata information in various program systems across multiple teams (Wrike Tableau, Ci)
• Traffic and maintain all acquired assets and ensure delivery to departments, editorial, and vendors.
• Manage relationships with other internal workgroups to ensure proper communication; timely and accurate maintenance of required information in systems such as Wrike, Ci and Runner.

Invoice & Billing:

• Main contact for all department billing (submit invoices, acquiree coding, updating billing reports), any previous billing and submission experience a huge bonus.
• On-boarding all new vendors and freelancers in our billing SAP system.
• Track all incoming invoices and submission status with our accounting department.

General Admin:

• Organizing team out-of-office calendar, production schedules and team bandwidth
• Order any team office supplies through our studio system.
• Submit any drive-on requests/lot access when needed for team meetings.

Requirements:

• BA degree preferred
• 1-2 years working as an assistant, project/ops coordinator, or PA (studio or agency experience a huge plus).
• Oriented toward working on a team but able to function as an individual.
• A go-getter attitudes. This is a proactive role, not a reactive role.
• Must have great follow-up skills.
• Passion for entertainment with knowledge of marketing fundamentals within the industry
• Must love TV & Film in general. You will consume a ton of it.
• Must be functional in Microsoft 365 suite: Excel, Word, PowerPoint, Outlook, Teams.

Nice-to-have/Plus:

• Access to high-speed internet (when we’re WFH).
• Experience with project management system software (Wrike, Basecamp, Jira, Airtable, etc.).
• Skill in project management, problem-solving, clear, and articulate communication, decision making, diplomacy, time management, and professional presentation.
• Working knowledge of editing processes’, production, and post-production processes and timelines a huge plus.
• Knowledge of content distribution platforms and best practices (social, broadcast, etc)