Operations Assistant

About our Company

Houtman Construction LLC is a mechanical contractor that provides services to residential and commercial builders. We are a field-oriented business performing long-term contracted work among regional job sites. Additionally, Houtman provides warranty services and operates in cooperation with its sister company, OnPoint Commercial Services LLC. We are a growing company that operates in a very fast-paced and competitive environment.

Role

The Operations Assistant will be expected to organize, streamline, and help improve the administrative processes and policies to optimize business flow and increase efficiency. The person in this role should be very detailed and organized with the ability to work side by side with the operations team, our suppliers and our customers.

Responsibilities:

• Provide administrative support to the CEO, Director of Operations and other field-based employees.
• Perform various pre-construction functions such as adding new job information, creating and maintaining project and job related file folders, adding the job schedule, creating the job estimates, etc...
• Assistance with maintaining subcontractor information such as pricing, contracts and insurance.
• “Light” Human Resource assistance, including updates to company handbook, onboarding new employees, scheduling reviews, activities, etc.
• Manage the service process for warranty and non-warranty requests.
• Oversee fleet maintenance tracking and scheduling for services.
• Execute clerical and general office duties such as setting up filing systems, data entry, ordering office supplies, and other administrative tasks for special projects as requested.
• Document and maintain SOP's to address process changes.

Skill and Experience Requirements:

• Education or formal training in business administration is preferred; relevant work experience may be substituted.
• 2+ years of experience in an administrative support position.
• Prior administrative experience in a construction or mechanical services setting is a major benefit, though not required.
• Proficient in Microsoft Office 365, including Excel, Word, SharePoint and Outlook.
• Experience in Quickbooks and Intuit Field Service (or similar field service software) is preferred but not required.
• Results-orientated with proven ability to organize, plan and prioritize work to meet deadlines.
• Excellent verbal, written, and presentation skills; communicates effectively with management, employees, customers, and vendors.
• High level of motivation, integrity, and commitment to team and customers.
• Strong work ethic with an unwavering commitment to quality and professional work

Job Type:

• Pay: Full-time Salary: $25.00 - $30.00
• Office Hours: Monday – Friday 8 am-4:30 pm.
• Office Location: Mechanicsburg, PA (Rossmoyne Business Park)

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Life Insurance
• Short/Long term disability insurance
• Paid time off
• Great team environment

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 35 – 40 per week

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Office support: 2 years (Preferred)
• Construction: 2 years (Preferred)

Work Location: In person