Operations Assistant

About Us: Established in the early 2000s, Fineline began as a family business with a bold ambition: to revolutionize the restaurant and food service industry with plastics that are both innovative and practical. Working with a team of designers, we rejected the overly utilitarian shapes that the plastic industry was dependant on. Instead, we sought to replace high-end, elegant forms. Every Fineline product is made with the same values we've maintained in our products from the start: innovation, quality craftsmanship, and functionality. Our goal, as it has always been, is to revolutionize the industry with dynamic new ideas that drive value and raise expectations, advancing growth and giving power to the customers. As we continue to expand, overtaking the high standards we set for ourselves, we haven't forgotten our old-fashioned family values: commitment to our customers, high-preformance plastics at incredible value, and, as always, making design-driven products.
Overview: As an Operations
Assistant, you will play a crucial role in supporting the efficient functioning
of the Chief Operating Officer and overall business operations. This position
requires a high level of organizational skills, discretion, and the ability to
handle a variety of tasks with precision and professionalism. The Operations
Assistant will work closely with executives, department heads, and other team
members to ensure seamless day-to-day operations. The Operations Assistant
is responsible for facilitating all aspects of warehouse operations and office
team operations. This role requires
strong leadership skills, exceptional organizational abilities, and a deep
understanding of warehouse processes.
The main function of this role is to facilitate communication and
resolve operational issues.

Reports To: COO
Key Responsibilities:Executive Support:

• Provide
• comprehensive administrative support to executives, including calendar management, travel arrangements, and meeting coordination.
• Prepare

and organize materials for executive meetings, ensuring timely distribution and follow-up on action items.

Communication and Correspondence:

• Manage
• and prioritize incoming communications, including emails, phone calls, and written correspondence.
• Draft

and edit documents, reports, and presentations for executives.

• Facilitate

all communications to the COO by creating a bridge to and from. a daily recap of events within each department.

• Create

Office Management:

• Oversee
• the smooth operation of the office by managing supplies, equipment, and facilities.
• Coordinate

with relevant departments to ensure a productive and well-maintained working environment.

• Be

solution oriented and come up with suggestions for periodic issues.Warehouse Team Facilitator:

• Maintain
• open and clear communication with the warehouse teams.
• Facilitate

all projects by building a bridge between the warehouse team and the COO.

• Assist

the warehouse managers in finding viable solutions for those areas needingresolution. This may include vendorselection, repair estimates, protocol development.

Meeting Coordination:

• Schedule
• and coordinate internal and external meetings, ensuring that all logistics are handled efficiently.
• Prepare

meeting agendas, take minutes, and follow up on action items to facilitate effective communication and decision-making.

Project Support:

• Assist
• in project management tasks, including tracking time lines, milestones, and deliverables.
• Collaborate

with team members to ensure project-related tasks are completed on schedule.

Data Management:

• Maintain
• and organize sensitive and confidential information with discretion.
• Manage

databases, files, and documentation to ensure accurate record-keeping.

Problem Solving:

• Address
• and resolve operational issues as they arise, collaborating with team members to implement effective solutions.
• Anticipate

potential challenges and proactively implement preventive measures.
Qualifications:
*

• Bachelor's
• degree in business administration, management, or a related field preferred.
• Previous experience as an Operations Manager.
• Proven
• experience in an executive support or operations role.
• Exceptional
• organizational and multitasking abilities.
• Excellent
• communication and interpersonal skills.
• Proficiency
• in office software (Microsoft Office suite, Google Workspace, etc.).
• Strong
• attention to detail and ability to work independently.
• Discretion

and ability to handle confidential information.

• Proactive and
• solution-oriented mind set.
• Strong time
• management skills.
• Adaptability
• and flexibility in a dynamic work environment.

Fineline is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, veterans status, or any other characteristic provided by applicable laws. We are committed to providing a workplace that is free form discrimination and harassment and provides a diverse, inclusive respectful work environment for all employees. We encourage all qualified candidates to apply for our job openings and to help us further our commitment to diversity and inclusion. All employees decisions are made solely based on qualifications, merit and business needs.

Job Type: Full-time

Pay: $24.50 - $26.50 per hour

Expected hours: 40.00 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person