Operations and HR Manager

• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $70,000 to $76,000

Position Summary

Reporting to the Associate Director of Finance and Operations, the incumbent will oversee expenditures for the Department of Industrial Engineering and Operations (IEOR) accounts and the day-to-day financial and operational activities in the department. In this capacity, the incumbent will: Manage department's student casual appointments through the entire hiring process; Develop and present processes and best practices for causal hires with other departments in SEAS and across the university; Approve and run reports for time sheets for finance interns, student instructional workers, tutors, ambassadors, and other casual employees; Document knowledge of policies and procedures and distribute across the department; Assist with purchase orders, purchasing requisitions, vouchers in ARC, check requests and expense reimbursements; Keep accurate documentation for auditing and record retention; Produce and monitor department's financial reports on a regular basis; Manage IEOR Department periodic marketing materials

Responsibilities

• (45%)Human Resource responsibilities:

  Manage all aspects of casual appointments, including CAs, TAs, researchers, and interns

  Facilitate seamless onboarding experiences for new hires, ensuring all necessary documentation is complete and submitted to the HR hiring system

  Assist with the adjunct faculty appointment process

  Track the hiring status for casual hires and adjunct faculty appointments

  Process approvals and timesheets for various roles.

• (25%)Financial responsibilities:

  Assist in processing reimbursements using Concur

  Review faculty/staff reimbursements submitted in Concur as needed

  Process invoice vouchers and handle departmental purchases

  Collaborate with other departments and university entities to ensure compliance with financial policies and procedures

  Communicate financial policies and guidance to staff and faculty

  Maintain accurate documentation for auditing and record retention

   Produce and monitor financial reports on a regular basis

  Assist with purchase orders, purchasing requisitions, vouchers in ARC, check requests, and expense reimbursements.

• (20%) Publication responsibilities:

  Manage, design, and produce departmental marketing newsletters and publications

  Update and produce staff/faculty roster and event posters

  Manage social media posts for department announcements

  Manage periodic marketing materials for the IEOR Department.

• (5%) Grant responsibilities:

  Assist with grant submission and budgeting during periods of high volume

   Research sponsor policies and procedures and guide faculty during pre-and post-award activities.

• (5%)  Perform other duties as assigned.

Minimum Qualifications

• A bachelor's degree and a minimum of 2-4 years of related financial experience are required.

• Must be able to learn university electronic processing systems quickly. Experience with university electronic systems (purchasing, accounts payable, payroll) and databases is strongly desirable.

• Rigorous attention to detail and accuracy is essential; managing multiple priorities with poise and discretion is required.

• Strong computer literacy/proficiency required: an understanding and appreciation of higher education financial system, student services database software, and online resources, and the willingness to respond to the needs of faculty, staff, and students in a technologically oriented society. Proficiency with Google suite of products, MS Office (especially Excel), and publishing software, is a must.

• Ability to work independently and under pressure, with a high level of attention to detail. Must be able to prioritize multiple tasks with minimal supervision.

• Candidate must exercise good judgment and flexibility, with a student-wellness mindset. Positive, mission-oriented, forward-thinking attitude and sense of humor a must.

• Must be able to communicate effectively and tactfully with staff, faculty, students, employers, and alumni. Excellent command of English (verbal and written).

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.