Operations Administrator Mandarin-English Speaking

The Milstein Medical Asian American Partnership (MMAAP) Foundation is seeking a full-time Operations Associate for their Midtown Manhattan office. This is a 5 day per week in-office role. The successful candidate is bilingual English-Mandarin speaking.

Description

Responsibilities of the Operations Associate position include but are not limited to:

• Reporting to the Executive Vice President
• Providing day-to-day administrative support to the Foundation and leadership
• Drafting correspondence such as emails, letters, press releases, executive summaries, statements, and reports
• Scheduling meetings, taking minutes, and keeping records
• Preparing material for board and committee meetings
• Supporting the grant administration processes
• Assisting with the planning of international conferences/symposium and coordinating production of the collateral materials needed (videos, brochures, standing banner, etc.)
• Providing event and fundraising support
• Preparing and processing invoices, financial statements, prepare checks and track finances
• Processing forms and transactions (financial, travel, reimbursements); maintaining records and databases
• Arranging domestic/international travels include air, hotel, and ground transportation
• Coordinating space and office organization; purchasing and managing supplies and equipment
• Effectively communicating with and manage vendors
• Contributing to the continued growth of the Foundation
• Manage ongoing and special projects
• Adhering to all company policies and procedures
• Maintaining a positive attitude and disposition

Qualification

• Bilingual in English/Mandarin is a must: must speak, read, and write proficiently in both English and Chinese.
• Bachelor’s Degree preferred with 2-3 years of experience
• Prior administrative experience required
• Prior non-profit organization experience preferred
• Exceptional organizational skills and attention to detail
• High proficiency in Microsoft Word and Excel and applicable PC hardware
• Excellent verbal and written communication skills
• Proficient in basic office math
• Able to work independently, as well as part of a team
• Must be able to work in-person (5 days/week) in midtown NY office

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.