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Form of workJob Description
Position: Litigation Legal Secretary
Location: Sacramento, CA
Full Time: Yes
Salary range: $75,000 - $85,000 + Full Benefits
ABOUT US
We are a full-service law firm with over 100 attorneys and five offices throughout California. Associates experience a genuine sense of teamwork and camaraderie with their colleagues, and the firm as a whole has a strong commitment to community service. Our practice areas span a wide range, from banking and finance to trusts and estates. Our lawyers work in various industries, including agribusiness, entertainment and media, financial institutions, food and hospitality, manufacturing, nonprofit organizations, real estate, retail, and transportation. We are innovative providers of sophisticated legal services for dynamic businesses, business owners, individuals, emerging companies, and nonprofits.
Our Sacramento office is seeking a full-time (37.5 – 40 hours per week), experienced Legal Secretary to join our Litigation Practice Group. The successful candidate must be able to multi-task in a fast-paced and professional environment, enjoy working as part of a team, and demonstrate a commitment to quality client service. This is an on-site position and will be expected to carry out the following job duties and responsibilities:
REQUIREMENT AND EXPECTATIONS
- Maintain attorney calendar by planning and scheduling conferences, teleconferences, depositions, and travel, recording and monitoring court appearance dates, pleadings, and filing requirements and monitoring evidence-gathering.
- Produce legal information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics, coordinating case preparation and assuring that high priority items are completed in a timely manner.
- Prepare documents and binders for state and federal court filings, discovery, arbitration, appeal, labor commissioner, mediation and hearings.
- Read, sort, save, and date incoming mail. Ensure that outgoing mail is processed according to office procedures. If necessary, route mail to specific delivery service and follow up on timely delivery. (e.g. discovery and pleadings)
- Draft letters, shells and format documents, collect and analyze information, schedule couriers, court reporters, expert witnesses, and other special functions, coordinate preparation of charts, graphs, and other courtroom visuals; prepare expense reports.
- Complete and submit conflict check forms, screening forms and new matter request forms.
- Maintain all client and general files (hard paper and/or electronic).
- Provide exceptional client service to guests and clients whether in person or on the telephone.
- Maintain good public relations and diplomacy with clients while observing confidentiality of attorney-client relationship.
- Input time entry, review and edit bills, as requested.
- Maintain attorney’s MCLE hours, courses, and fees yearly.
- Additional duties as assigned including assisting other secretaries, as needed.
EDUCATION AND EXPERIEINCE
- 7+ years legal secretary experience with extensive knowledge of civil litigation and state and federal filing requirements.
- Advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).
- Experience with document management program.
- Solid drafting and proofreading skills.
- Self-motivated, ability to work independently, and anticipate attorney needs.
- Strong knowledge of court procedures, e-filing, Pacer, CM/ECF, and EEOC Portal.
- Ability to multi-task and meet deadlines.
- Strong analytical and problem-solving skills
- Attention to detail and high level of accuracy
- Stress and time management skills
- Flexibility in managing multiple projects and assignments
- Strong client focus
Benefits
401k Match
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Paid Time Off
Paid Holidays
Vacation Days
Training & More!
