Oliver Wyman - New York Office Program Coordinator

Company:
Oliver Wyman
Description:
Oliver Wyman is a global leader in management consulting. With offices in more than 70 cities across 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. The firm has more than 5,700 professionals around the world who work with clients to optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman is a business of Marsh McLennan [NYSE: MMC]. For more information, visit www.oliverwyman.com. Follow Oliver Wyman on Twitter @OliverWyman
Job Overview:
The Program Coordinator will be responsible for providing management office administrative, project, and engagement support for Oliver Wyman's New York Office and for supporting and enhancing the delivery of core programs overseen in the region.
This is a hybrid role that requires 3 days per week in the NYC office. There is no option to be fully remote.
Key Responsibilities:
NY Office Program Coordinator

• Serve as primary point of contact for all general inquiries directed to the NY Office Leaders, tracking open items, and resolving issues through coordination with other staff
• Manage NYO master calendar ensuring a robust calendar coordinating with Events, Practice Function, and ERG leads in support of broader Togetherness efforts
• Draft Office Leader communications to office or sub-groups within the office including internal Newsletter highlighting NYO events and personnel
• Keep a pulse on NYO environment, values, culture, and attitudes
• Proactively identify development areas and pain points for the smooth running of the NYO and take action to rectify accordingly
• Coordinate with Events, Human Capital and Office Services teams on NYO-wide events and operations e.g. Holiday Party, recruiting
• Prepare and help facilitate NYO stakeholder meetings
• Support NY Office Leads to update NYO's organization (committees, responsibilities, etc.)
• Support preparations for NYO Togetherness days including preparing presentations and supporting additional in-office sessions, including:
  
  • Coordinate and finalize agendas and presentation deck working with various presenters to gather session slides and preparing 'local' office update slides
  • Secure, prep and organize guest speakers and internal presenters
  • Prepare and distribute in-office promotion posters and office-wide outreach materials to inform staff and generate excitement
  • Work closely with Events team on logistics for offsite sessions and Office Services/IT for in office sessions
• Drive coordination and support for special in-office events for colleagues (e.g., OW Eats, periodic team lunches, guest speaker events, seasonal celebrations)
• Manage various ad hoc projects as assigned

Americas Region Support

• Togetherness Days (OW Day & Firm Fridays)
  
  • Manage logistics from planning set-up through day-of execution including tracking program progress and communicating expectations and deadlines
  • Prepare updates for internal communications including Leadership meetings and all staff updates
  • Work with local office teams and relevant staff to support full slate of activities and content
• Support delivery of Region special projects as these arise

Experience Required:

• 5+ years of professional work experience in an administrative or project management role (preferably in professional services)
• Advanced in Microsoft Office, especially Outlook, PowerPoint, Word, and Excel
• Knowledge of CRM systems (ideally Microsoft Office)
• Project management experience
• Knowledge of Qualtrics and Tableau software is desirable

Skills & Attributes:

• Collaborative team player who works effectively to ensure the success of the whole team
• Proven ability to foster relationships at all levels of the organization
• Credible, discreet, and highly professional individual with ability to handle sensitive information.
• Ability to be self-directed and drive initiatives forward, engaging and collaborating with other teams and individuals as required
• Creative, strategic thinker, who continuously seeks and acts on opportunities to improve the way things are done. Ability to solve problems and present viable solutions.
• Proactive, high performing multi-tasker who takes full ownership of their work and demonstrates excellent attention to detail
• Excellent attention to detail, ability to track and meet competing deadlines
• Outstanding communication skills - strong writing and slide-writing skills, ability to run effective meetings and presentations
• Upholds and demonstrates the values of the firm
• Brings a sense of fun to the role

Marsh McLennan (NYSE: MMC) is the world's leading professional services firm in the areas of risk, strategy and people. The Company's 76,000 colleagues advise clients in 130 countries. With annual revenue over $17 billion, Marsh McLennan helps clients navigate an increasingly dynamic and complex environment through four market-leading businesses. Marsh provides data driven risk advisory services and insurance solutions to commercial and consumer clients. Guy Carpenter develops advanced risk, reinsurance and capital strategies that help clients grow profitably and pursue emerging opportunities. Mercer delivers advice and technology-driven solutions that help organizations redefine the world of work, reshape retirement and investment outcomes, and unlock health and wellbeing for a changing workforce. Oliver Wyman serves as a critical strategic, economic and brand advisor to private sector and governmental clients. For more information, visit mmc.com, follow us on LinkedIn and Twitter or subscribe to BRINK.
Marsh McLennan offers competitive salaries and comprehensive benefits and programs including: health and welfare, tuition assistance, and 401K, employee assistance program, domestic partnership benefits, career mobility, employee network groups, volunteer opportunities, and other programs. For more information about our company, please visit us at: www.mmc.com. We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. For more information, please visit us at: www.mmc.com/diversity. Oliver Wyman is an equal opportunity employer.
The applicable base salary range for this role is $63,000 to $105,000.
The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.
We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.