Office/Payroll Manager

POSITION OBJECTIVE:

As Payroll Administrator you will review and process weekly compensation and ensure each staff member is paid accurately. In this position, you will work closely with other financial personnel to account for wage garnishments, employment taxes and retirement accounts within each employee’s paycheck.

As Office Administer you will provide general support to our customers and team. You will greet guests when they arrive, answer phone calls, respond to emails and organize files. When office supplies run low, you will be responsible for replenishing the supply and restocking the shelves. You will be an essential part of our team, providing support to various departments, so a positive attitude and attention to detail are a must.

DUTIES & RESPONSIBILITIES:

Payroll

· Maintain payroll information by collecting, calculating, and entering data.

· Update payroll records by entering changes in exemptions, insurance coverage, and deductions.

· Maintain up-to-date Standard Operating Procedures.

· Issue weekly payroll checks.

· Maintain employee confidences and protect payroll operations by keeping information confidential.

· Resolve payroll discrepancies by collecting and analyzing information.

· Determine payroll liabilities by inputting employee federal and state income and social security taxes.

· Verify attendance, hours worked, pay adjustments, and update in HCM software.

· Manage input of bonuses, 401K contributions, and garnishments.

· Generate quarterly tax documents for CFO.

· Enter Certified Payroll and monitor CP of subcontractors.

Office

· Manage agendas, travel plans and appointments for upper management.

· Manage emails, letters, packages, phone calls and other forms of correspondence.

· Submit reports and prepare manuals and presentations as needed.

· Assist team members whenever there is an opportunity to do so.

· Keep an inventory of office and facility supplies and order new stock as needed.

· Maintain and manage filing systems.

· Organize the office and assist team members to optimize processes.

· Year-end and as-needed archiving of AP Files, Job Books, Deposits, Payroll.

· Vet and log in insurance renewals, liability ins. and workers comp, for all closed jobs.

KNOWLEDGE, SKILLS & ABILITIES

· Is self-confident and determined.

· Sets a positive example.

· Communicates in a clear logical style (both orally and in writing).

· Proficient data entry, reporting, typing, and math skills.

· Attention to detail, thoroughness, accuracy, precision, and confidentiality traits.

· Professional and well organized.

· Payroll tax filing requirements.

· Prevailing wage knowledge.

· State and Federal labor laws and regulations.

· Understanding of basic accounting principles.

CREDENTIALS & EXPERIENCE

· 3 years prior work experience or education in payroll.

· Construction-related experience preferred.

· Experience with ERP systems, Excel, PowerPoint, Publisher, and Word.

PHYSICAL DEMANDS

· Alternate Sit/Stand or Walk at Will

· Climbing Ramps/Stairs

· Communicating Verbally

· Keyboarding

· Kneeling

· Lifting/Carrying up to thirty pounds