Office Support Associate

KEY FUNCTIONS:

· Communicates with executives and management personnel to gather or convey relevant information in a timely manner.

· Answer queries, resolve issues with managers.

· Performs administrative duties, including answering phones, filing, scheduling meetings, maintaining schedules in Microsoft Outlook, and organizing travel, and general office management.

· Drafts correspondence and reports, ensuring that all are accurate, complete, and properly handled. Creates or alters spreadsheets/ reports as needed

· Coordinates event and meeting planning, arrangement, and support.

· Greet and assist onsite clients.

· Preparation of 1099’s annually and updating W-9 file with existing and new vendors.

· Entering in invoices of multiple companies.

· Bank and credit card reconciliations

· Journal entries

· Accounting data entry as needed

Additional Duties

· Delivering documents to Hancock Whitney; Courthouse, City of Destin, and CPA’s office

· Collect and distribute company mail daily.

· Order accounting office supplies. Purchase office break supplies.

· Place Want Ad’s for all departments and entities.

· Payment run to Tax office and special mail outs to the Post Office as the needs arise.

JOB KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

Good organizational skills and the ability to prioritize tasks and handle a high volume workload.

Ability to work in a multiple company environment.

Interpersonal skills recognizing the importance of teamwork and individual contribution

Excellent written and verbal communication skills

Strong attention to detail

Strong organizational skills

Knowledge of QuickBooks

EDUCATION REQUIRED:

High school and some higher level Associates qualification preferred.

EXPERIENCE REQUIRED:

A minimum of 2 years of executive support experience.

Proficient computer and internet research skills and use of Microsoft desktop suite.

Knowledge of QuickBooks Desktop.

Working with high volume pace for multiple companies.

Ability to adapt to a changing environment.

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Expected hours: 40 – 50 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to Relocate:

• Destin, FL 32541: Relocate before starting work (Required)

Work Location: In person