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Form of workOverview:
Canyon Ranch® has been a trailblazer and an industry-leading proponent of the wellness lifestyle since its founding in 1979. Canyon Ranch has imparted integrative expertise to millions of guests, with established wellness destination resorts in Tucson, Arizona, Lenox, Massachusetts and Woodside, California Wellness Retreat, guests can achieve their goal of living younger longer. In addition, Canyon Ranch operates North Americas largest day spa at The Venetian® hotel in Las Vegas, Nevada. Canyon Ranch is a 13-time winner of Travel + Leisure’s Best Spa Award, an 11-time recipient of the Condé Nast Traveler Best Destination Spa Award, and both wellness resorts were named in the 2019 U.S. News & World Report Best Hotels rankings.
Responsibilities:Performs administrative work primarily for the engineering, facilities, and security departments. Supports the Director, Associate Director, Managers, and staff as needed. Troubleshoots problems and non-routine situations by determining the proper action to take through interpretation of protocols, policies, and practices.?Continuous communication with high-level administrative offices to arrange professional meeting appointments requiring use of business vocabulary, tact, discretion and judgment. Work with Canyon Ranch Living homeowners on request, as needed.
Support: Provides Administrative support to the Director/Manager and Asst. Managers; Manages the Director/Manager’s calendar. Reply to CRLiving emails and build link tasks.
Operations: Performs general accounting duties: Generates purchase orders in NetSuite; Receives & submits reports and invoices to Accounting; Creates NetSuite check requests for invoices; Processes invoices for timely payment; Purchases & receives goods. General contract administration in Concord vendor request system/ set up new vendors in Concord vendor system.
Communication: Coordinates with departmental colleagues and leadership and external units for scheduling appointments by phone, e-mail and in person for all departmental areas.
Training: Assists with the onboarding and training of new colleagues in the area of administrative duties.
Associate degree OR two-year equivalent experience in administration support required - preferraly supporting a construction, engineering type organization.
Position requires strong computer skills, including excel, software applications.
Strong customer service approach.
Actively demonstrates Canyon Ranch service standards and Ethos principles with staff and guests.
