Office Services Specialist

Title:Office Services Specialist DSP02600

State Role Title: Admin and Office Spec II

Hiring Range: Negotiable and Commensurate with Experience

Pay Band: 2

Agency: Department of State Police

Location: Wytheville, Virginia

Agency Website: vsp.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia State Police is seeking a professional and courteous team member to serve as a full-time Office Service Specialist in the Bureau of Criminal Investigations in Russell County, Virginia. The role involves maintaining criminal case files and managing cases; compiling and composing reports and correspondence; collecting, organizing, and managing administrative files; processing and operating computer systems or required reports; managing supply inventory; sending and receiving electronic mail; and receiving visitors and telephone messages.
We are seeking to expand our diverse team of change makers and innovators. As a member of the Virginia State Police family, you would make a difference by serving every city, county, town, resident, and visitor of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with the Virginia State Police!
Established in 1932, the Virginia State Police has grown to be the largest police department in the Commonwealth of Virginia. As the mission of the Department has continued to expand, our workforce continues to grow. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become best in class. We are firmly committed to our family-like culture and are seeking to expand our diverse team. We provide an outstanding benefits package, including excellent health insurance, membership in the Virginia Retirement System, deferred compensation, paid leave starting on day one, and other benefits available to Commonwealth of Virginia Employees.
In addition, the Virginia State Police supports its personnel through a comprehensive, holistic Wellness Program. From our Therapy Dog, Piper, to full-time peer support, our wellness staff teaches and coaches "cognitive fitness" for all employees every step of the way. Our Wellness Program fosters a welcoming, peer-oriented, inclusive environment with the resources to support our employees throughout their entire VSP career. We are committed to providing the best so you can be at your best!
Contact Human Resources for additional details.
Maintains criminal case files and case management.
Compiles and composes reports/correspondence.
Prepares and maintains administrative files and provides administrative support.
Processes and operates computer system for required reports/voucher/petty cash reimbursements/supply inventory and maintenance/Computer Aided Dispatch (CAD) for case number assignment and weekly work schedule.
Sends and receives electronic mail.
Receives visitors and telephone messages.

Minimum Qualifications

Working knowledge of general office and clerical practices and procedures; of basic mathematics; of office equipment;
and of standard English grammar, spelling, punctuation, and usage.
Skill in operating computers and using Microsoft Office applications, and operation of standard office equipment. Demonstrated ability to maintain files and records; to compose correspondence; to enter data into databases and maintain confidentiality; to interpret and follow oral
and written instructions; to communicate effectively orally and in writing in English with staff and the public; to work
independently and as a member of a team; to gather data and report statistics; and to develop formats for special
projects and on-going projects through innovative computer usage.
Graduation from high school or equivalent.
Some clerical and date entry experience required.
Must be qualified to serve as a Notary Public.

Additional Considerations

N/A

Special Instructions

A BACKGROUND INVESTIGATION SHALL BE REQUIRED OF EACH SELECTED APPLICANT
Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation, if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.
Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P.M. on April 8, 2024. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.
PageUp provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Employment Unit of the Human Resources Division at civilianemployment@vsp.virginia.gov.
The Department of State Police is an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity or expression, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, parental status, political affiliation, or any other categories protected by applicable federal, state, or local laws.
REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST
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