Office Services / Legal Assistant

A multi-state law firm has an immediate opening for an Office Services Assistant for its Naperville, Illinois office. This candidate MUST be comfortable working with deadlines, have strong organizational skills, detailed oriented and be able to work in a fast-paced team environment, have an aptitude for technology, customer focused and enjoys a rapidly changing environment.

Responsibilities:

• Provide a wide range of clerical support to the firm
• Copying, scanning and printing of legal documents
• Ensure all copiers, scanners and printers are properly maintained and operational at all times
• Pick-up, delivery and processing of incoming and outgoing mail daily
• Assist in mail distribution to include indexing and providing to correct recipients
• Meter all outgoing USPS mail
• Prepare overnight deliveries, affixes postage to outgoing mail, and maintains records on postage
• E-Filing of court documents and reviewing rejections
• Update Firm case management system, as required
• Assist in keeping inventory of all supplies in mail areas to include UPS shipping supplies

JOB REQUIREMENTS & QUALIFICATIONS

• Able to lift 25 lbs.
• Valid driver’s license
• High school diploma or equivalent (GED)
• Copier/fax/UPS/postage machine knowledge
• Intermediate computer skills required
• Ability to work M-F during normal business hours

SPECIAL SKILLS

• Ability to prioritize work to balance multiple tasks with deadlines
• Good interpersonal skills
• Excellent customer service skills
• Excellent organizational skills
• Ability to work with minimal supervision
• Attention to detail with an emphasis on accuracy and quality
• Outstanding punctuality/attendance record
• Professional with a positive attitude
• Communicates professionally verbally and by way of email

Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Free parking
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Travel requirement:

• No travel

Work Location: In person