Office Services Assistant (Mailroom)

Overview

Support Office Services functions by providing assistance to the staff.  Assist with general property management.  Serve as member of Office Services Team.

Responsibilities

Responsible for the processing and distribution of incoming mail and the pick-up, posting, and processing of outgoing mail.  Make internal pickups and distributions of correspondence, parcels, and various other materials to proper personnel.  Responsible for taking periodic inventories of supplies, and restocking kitchens/workrooms.  Responsible for ensuring that conference and meeting rooms comply with set-up requests.  Manage telephone, copier, and postage systems.  Assist with administration of APHA procurement system including maintenance of central procurement files.  Serves as back-up for the following functions: Receptionist in all aspects.  Low level building maintenance.  Perform other related duties as assigned.

Qualifications

One to three years of relevant experience in an office environment.  Have a working knowledge of Xerox copiers.  Knowledge of USPS postal system.  Must be able to lift 50 lbs.  Experience with Microsoft Office.  Basic computer skills (email, Microsoft office, Excel etc.).  Ability to communicate clearly, verbal and in writing.  Paying attention to detail.  Excellent customer service skills.  Ability to work independently.

 

Position is based in downtown DC near several metro stations.  Work location: onsite.

 

Hours: 35 hours a week, full-time, Monday - Friday (daytime).  Number of openings: 1.

 

Applicants who meet the requirements and are interested in being considered for this position should upload the following information (please include your last name in all filenames when uploading materials.  You should use this format: LastName.CoverLetter):

 

• Cover letter;
• Resume;
• A writing sample;
• Salary requirement;
• At least 2 supervisory references and 1 professional reference (name, title, company name and phone number and email).

 

Vaccination Policy: New Hires and Employees must adhere to APHA COVID-19 Vaccination Mandate Policy.

 

CLOSING DATE:            Open Until Filled

 

EEO/AA/VETS/DISABILITY.  APHA is strongly and actively committed to diversity in its workplace.

Employment Type: FULL_TIME