Office Professional - BEDI (On Site- University Center, MI)

Delta College Career Opportunities
Position Information
Position Title
Office Professional - BEDI (On Site- University Center, MI)
Division/Department
BEDI
Employee Group
Support
Status
Full-time, Starting Salary $16.68 - $18.51: Commensurate with Qualifications and Experience
Position Summary Information
Position Accountabilities and Essential Functions
The successful candidate must demonstrate experience, skills, and commitment to fostering an environment of belonging, diversity, equity and inclusion in student, faculty and staff.
POSITION SUMMARY:
Reporting to the Chief Officer of Culture, Belonging and Community Building, the Administrative Office Professional will provide secretarial support and assistance for the BEDI Services Division. This person requires a welcoming disposition that supports fostering an inclusive student-centered space where individuals of all identities, backgrounds, and experiences can thrive, have a keen sense of belonging, and achieve academic and professional success. The primary responsibilities are: providing service excellence at the front desk, and providing administrative office support services for the Chief Officer of Culture, Belonging and Community Building, the Director of Belonging, Equity, Diversity, and Inclusion, and the coordinators that are assigned to the BEDI Services Division. The position is recognized as the primary resource person in the division and requires a service orientation, exceptional organizational and communication skills, and the ability to manage multiple tasks to meet deadlines. The individual in this position must be extremely personable, dependable, self-motivated, and detail-oriented.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:

• Perform clerical functions such as preparing correspondence, arranging conference calls, scheduling meetings, organize and maintain program files for the BEDI Services Division.
• Greet students and visitors into the BEDI Services Division and provide service excellence at the front desk, while demonstrating care, knowledge, and a desire to provide useful information and/or people with the requisite services, resources, and staff.
• Answer the telephone with a satisfactory level of customer service.
• Greet students and visitors into the BEDI Services Division and provide service excellence at the front desk, while demonstrating care, knowledge, and a desire to provide useful information and/or a referral to staff with the requisite services and resources.
• Schedule appointments for Chief Officer of Culture, Belonging, and Community Building, updating electronic calendars as appropriate.
• Make event arrangements and provide event support including check-in, proper room set-up, AV, and dining arrangements.
• Hiring, training, supervising, and evaluating student assistants to ensure productive and inclusive work environment
• Keep inventory of office supplies and ordering materials through established purchasing procedures, preparing requisitions for division purchases, and maintaining monthly budget reports
• Setting up and operating technology for individual and all staff meetings, teleconferences, online synchronous activities via zoom or TEAMS, as directed
• Effectively utilizing Microsoft Office applications (e.g. MSWord, Excel PowerPoint, Forms, OneNote, Outlook, SharePoint, OneDrive and TEAMS) to carry out job responsibilities
• Independently learning new technologies as necessary, both quickly and thoroughly, by reviewing online tutorials, and enrolling in workshop/seminar trainings, and requesting assistance from other staff
• Perform other duties as assigned.

Required Qualifications

• Associate's degree or equivalent knowledge and skills
• Commitment to the Community College mission, vision, and values
• Dedication to working with students from diverse backgrounds, particularly those who have been historically underserved in educational environments
• One to three years of relevant work experience, particularly in service excellence and office support
• Excellent attention-to-detail, organization, and follow through skills with experience prioritizing multiple tasks and meeting deadlines
• Personal communication and collaboration skills in order to further division goals

Additional Experiences Considered

• Advanced technology skills (e.g. Office suite applications)

Application Deadline
Position will remain open until filled. The College reserves the right to close the recruitment process once a sufficient applicant pool has been identified.
Special Instructions to Applicants
Complete an on-line application and attach a cover letter with position title, resume and copies of transcripts (official transcripts required upon hire) and/or certifications and licenses.