Office Manager & Human Resources Assistant

Backstage Library Works provides guaranteed, personal solutions to assist libraries and archives with preserving, organizing, and describing collections to enhance discovery and user access.

OFFICE MANAGER & HUMAN RESOURCES ASSISTANT

Full-time, 40 hours per week, in-office position at our Bethlehem, PA facility. Position reports to company President.

SALARY & BENEFITS

This is an hourly position with a pay range between $20.25 and $25.90 depending on background and experience. Benefits include health, dental, vision, 401k-matching, PTO accrual, and annual profit-sharing participation.

JOB DESCRIPTION

The Office Manager plays a crucial role in fostering a welcome and secure workplace. Primary duties involve maintaining a clean and organized office environment, ensuring efficient day-to-day operations, and continually seeking ways to enhance operational workflows.

Additionally, this position supports the employees by performing essential HR-related tasks. This includes offering guidance on company policies, assisting with enrollment in insurance and 401k plans, and serving as a confidential point of contact for employees seeking advice for workplace concerns without formal escalation.

LOCATION

Backstage Library Works
9 South Commerce Way
Bethlehem, Pennsylvania 18017

JOB DUTIES

• Receptionist: front desk, answer & direct phone calls, distribute mail, faxes, scans.
• Coordinate all repairs, quotes, and building maintenance & security with contractors.
• Manage break room and ensure it is fully stocked each week.
• Assist with purchasing and shipping items on behalf of departments on occasion.
• Coordinate and organize office events and parties throughout the year.
• Assist with invoicing updates for internal departments each month.
• Maintain company van for service and repairs.
• Maintain preferred vendor lists for departments and general contractors company uses regularly.
• Light HR duties as described above.

REQUIRED SKILLS

• Excellent time management and organizational skills are essential in this position.
• Strong oral and written communication.
• Strong interpersonal skills and positive personality.
• Ability to lift 50 lbs.
• Own transportation to run local errands; company provides reimbursement for mileage.
• Easy familiarity with Microsoft Office tools: Outlook, Word, Excel, etc.

TO APPLY

Please submit a resume and a brief note to Nate Cothran, President.

Job Type: Full-time

Pay: $20.25 - $25.90 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person