Premise offers a wide range of dynamic, purpose-driven career opportunities. We are currently looking for a Full-time Office Manager to join our team in Gillette, WY.
Exciting opportunity to serve as Office Manager for our Health Center. Anticipated work schedule will be Mon-Fri. 8am-5pm and occasional Saturdays, 8am-12pm.Medical office experience and 1 year of leadership experience required.
Essential Functions:
- Organize and maintain a filing system for patient charts, including generating chart numbers, filing and pulling charts.
- Manage daily operations, workflow, work schedule, timecard monitoring and ensuring appropriate staffing levels and monitoring overtime for an effective and efficient front office.
- Orient and train new front office staff.
- Oversee site specific identification badging process.
- Manage the Performance Evaluation (PMP).
- Coach and provide feedback to staff on a regular basis.
- Review all medical records release requests and refers to appropriate department per Premise Health Procedure.
- File occurrence reports as necessary.
- Support adherence to Premise Health policies and procedures.
- Ensure billing and reconciliation for services rendered and for monthly statements and collections.
- Manage petty cash and credit card reconciliation.
- Support front desk staff by assisting with phones, making appointments, greeting and directing patients and visitors, registering patients, etc.
- Coordinate referrals for patients when necessary.
- Ensure office equipment maintenance is current and properly maintained per manufactures instructions and document appropriately.
- Assist Health Center Manager with clinical scorecards and site audits i.e. gap analysis and action plans when appropriate.
- May require other duties as assigned.