Office Manager - Front Office

We are seeking to hire an experienced Office Manager to join our team. A successful Office Manager should have experience with a variety of office software and accurately handle administrative duties. Ultimately, the Office Manager should be able to ensure the smooth running of the office and day-to-day operation.

Responsibilities

• Serve as the point person for organization through effective communication across all departments
• Support all administrative duties and ensure that office is operating smoothly

• Perform all Front Office duties: Provide general support and assist visitors and callers in a professional manner

• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Schedule meetings and appointments
• Maintain the office condition and arrange necessary repairs
• Maintain files and databases in a confidential manner
• Manage communication including emails and phone calls
• Manage office supplies inventory and place orders as necessary
• Other duties as assigned

Qualifications

• Work experience in an administrative/office management role
• Knowledge of office management responsibilities, systems and procedures
• Computer Skill a must with ability to learn and operate software
• Hands on experience with office machines (e.g. fax machines and printers)
• Strong organizational and time management skills
• Ability to multi-task and prioritize work in a fast-paced environment handling multiple requests from different individuals and departments 
• Must have exceptional attention to detail and problem solving skills
• Excellent written/verbal communication and interpersonal skills
• Must be a self-starter and driven