Office Manager

POSITION TITLE: Office Manager

IMMEDIATE SUPERVISOR: LCPAA - PART-TIME POSITION

QUALIFICATIONS:

Education: High School Degree

• High School Graduate with training in secretarial skills
• One year of business education or one year business experience in general office work preferred.

EXPERIENCE

At least 2 years of experience in Clerical experience setting

DUTIES

• Maintain confidentiality and other responsibilities listed in governmental laws and regulations, as well as Immeka Group child Placing Agency Policies and procedures. Adheres to policies related to boundaries with youth.
• Attends required abuse risk management training.
• Reports suspicious and inappropriate behaviors.
• Follows mandated abuse reporting requirements.
• Adheres to job specific abuse risk management responsibilities.

The Office Manager shall perform the following duties:

• Typing
• All correspondence and miscellaneous reports for childcare staff
• Type and keep copies on hand of all materials about childcare to be sent to Placing Agencies, Foster homes, and therapist.
• Miscellaneous form letters to be kept on hand.
• Filing
• Make a file on all new foster children (completion of caseworker checklist)
• Keep all files accurate and up to date, filing loose materials daily
• File (clinical invoices, i.e., serious occurrences)
• File (clinical invoice, i.e., serious occurrences)
• Records and Notifications
• Maintains a list of foster children and foster families, and generates up-dated form weekly
• Maintains placement books and packets for new foster placements
• Maintains database and prints out reports
• Maintains monthly reports for Case Managers and Supervisors
• Assists receptionist with overflow of phone calls
• Maintain adequate supply of copies of forms used by the Case Manager.

SKILLS

Typing 40 wpm

• Organizational and office management skills
• Filing
• Record keeping
• Comprehendible verbal and writing skills
• Use and general maintenance of all office equipment

ABILITIES

• Maintain all placement service records and personnel utilizing a tracking and tickler system
• Demonstrated ability to build and maintain relationships with a wide array of people and from diverse backgrounds
• Good communication and interpersonal skills are essential.
• Self-starter; self-disciplined
• Ability to exercise tact and diplomacy in organizational settings
• Remains focused while working under pressure.
• Accept and handle unforeseen and non-routine work that may be required by the supervisor
• Organizational and office management skills
• Record keeping/filing
• Use and general maintenance of all office equipment

Job Type: Part-time

Pay: $17.00 - $18.00 per hour

Expected hours: 15 – 20 per week

Benefits:

• Flexible schedule

Schedule:

• 4 hour shift
• Choose your own hours
• Day shift

Ability to Relocate:

• Farmers Branch, TX 75234: Relocate before starting work (Required)

Work Location: In person