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Form of workOffice Leader
Our mission is to Educate, Empower, and Equip everyone for life. To keep the DVA family happy and motivated, it's important that the Office Leader knows how to handle conflicts and solve problems quickly while also encouraging teamwork. They should be great at juggling lots of tasks at once, like scheduling appointments, managing paperwork, and making sure all the supplies and equipment are in stock. By fostering a positive and calm work environment, the Office Leader can help everyone be more productive and creative. They should also be an excellent communicator, able to talk easily with both team members and people from other organizations, like parents, educators, and community leaders.
Job Description-Office Leader
- Supervise and oversee support staff duties to ensure the office is operating effectively.
- Ability to pay attention to detail to ensure tasks are completed accurately.
- Strong organizational skills and the ability to multi-task to complete a wide variety of tasks
- Strong interpersonal skills; ability to interact effectively and positively with parents/staff
- Demonstrate strong problem-solving skills and analytical abilities
- Planned and organized student activities/school events: open house, picture days, math night, Christmas program, game night, Twilight Arts, EOY celebration, etc.
- Create flyers/announcements of upcoming school events.
- Monthly character awards: send notices to teachers for their selection, create certificates, and place certificates in teachers' boxes prior to the presentation date.
- Monthly student birthday certificates: Create monthly birthday certificates, which are readily available for morning announcements.
- Morning positive announcements: print out from the Project Wisdom website to be readily available for morning announcements.
- Assist staff with field trip planning - transportation, permission slips, etc.
- Office holiday/event decorating
- Produce monthly activity calendar & marquee slides
- Oversee Student enrollment/registration in school database systems- SchoolMint/PowerSchool
- Complete weekly register closeouts, make bank deposits
- Reconcile student activities bank account
- Assisted with parent concerns, complaints, etc. Report/problem-solve concerns to the administration
- Manage office supply inventory and place orders as necessary
- Assist with processing school Purchase Orders
- CRP: update and process new Car Rider tags for new families, maintain a spreadsheet, update annually-Summer
- Class Composer: update set-up classes for teachers to complete data
- Cloud Radio - maintain and adjust music in the front office
- Maintain a yearbook spreadsheet and disburse yearbooks at the end of the school year.
- Liaison between the school and Parent Teacher League (PTL) committee
- Other duties/tasks as assigned.
- Reports directly to the Principal
Essential Qualifications:
High School Degree or GED
Associate of Bachelor's degree in a related field preferred
Must have an Arizona Level One Fingerprint card
Essential Physical functions and working environment:
The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally, the job requires 50% sitting, 25% walking, and 25 % standing. The job is performed in a generally hazard-free environment. This job involves repetitive motion on a regular basis, and the employee is exposed to normal office conditions such as fluorescent lighting high noise levels at times and may occasionally be required to lift up to 30 pounds.
Employment Type: FULL_TIME
