Office Coordinator

TITLE: Office Coordinator

REPORTS TO: Operations Manager

LOCATION: 1111 N. 13th St., Ste. 311, Omaha, NE 68102

EMPLOYMENT TYPE: Permanent/Full-Time

CLASSIFICATION: Exempt

SALARY: $45,000-$50,000 annual salary, negotiable

Summary

Are you a positive go-getter that wants to put your fantastic organization, detail-oriented,

and communication skills to work AND partner with great community leaders to make an

impact on Omaha’s neighborhoods? Here’s your opportunity! Help keep the wheels on the

bus at Spark and join us as our Office Coordinator.

Essential Functions:

• Provide overall administrative support to the Chief Executive Officer, including:

o Calendar management, scheduling, and meeting reminders

o Coordinate travel logistics and facilitate data entry tasks

o Helping create agendas and supporting materials for board, committee, and

other meetings

o Material and space preparation, minute-taking, and follow-up

o Board of director and committee engagement and management, including

assessments, orientations, retreats, special events, and managing

communication platforms

o Coordination of human resources activities such as hiring, orientation, and

benefits

• Support fundraising and donor management efforts, including:

o Writing and distributing thank yous, giving reports, and other donor

communications

o Recording philanthropic gifts and managing the donor database

o Helping coordinate annual online giving events

o Assisting with prospect research, donor cultivation, grant and report preparation

• Assist with team coordination, including:

o Serve as point of contact between internal departments, external stakeholders,

and the CEO, relaying messages and ensuring effective communication

o Program and project event planning and coordination

o Managing a master calendar

o Organizing an online shared filing system

• Provide operations and office administration, including:

o Implementing and overseeing tools to improve operational efficiency, including

Customer Relations Management, donor, board, finance, and human resources

management

o Ordering and manage office supplies, equipment, software, and hardware

o Handling incoming calls and addressing inquiries

o Trouble-shooting IT issues

o Receiving and disseminating mail

Core Values

Spark’s core values reflect the way we do business. All Spark staff must consistently embody

these values in their everyday work and interactions with other team members and external

parties:

1. Collaborative – everything we do in partnership with others - neighborhood leaders,

nonprofit partners, developers, and city officials.

2. Passionate – we care about our work and our long-lasting impact on neighborhoods.

3. Hard Working – we get stuff done by rolling our sleeves and tackling the problematic

initiatives and conversations.

4. Trustworthy – we are honest and transparent with each other, our partners, and the

community.

5. Strategic – our work relies on understanding the big picture and long-term outcomes,

and we work thoughtfully and intentionally to get there.

Competencies

• Deep commitment to the mission and values of Spark, is tenacious about achieving

organizational goals

• Effective across cultural contexts; negotiates and facilitates through cultural

differences and commits to long-term sustained action to dismantle systemic racism;

understands implicit bias, cultural competency, and principles of social justice

• Demonstrates initiative through self-direction and working independently
• Quick, smart, flexible, and possess a high level of analytical aptitude along with

openness to new ideas and creative problem-solving skills in support of sound

decision-making

• Strong interpersonal skills, emotional intelligence, and conflict management; can

bring out the best in others, promotes teamwork and ability to work effectively with

staff, donors, key stakeholders, and others

Qualifications & Experience

• Prefer at least one year of volunteer and/or professional experience in community

development, community organizing, urban studies, urban planning, urban design,

architecture, urban geography, spatial sciences, sociology, social psychology, Black

Studies, Latinx Studies, Multicultural Studies, real estate development, marketing,

business administration, public administration, or other related fields

• Exceptional project, program, and event management skills with sound time

management, organizational, and follow-through skills and an ability to coordinate

complex activities and prioritize conflicting demands and deadlines

• Able to work flexible hours, including early mornings, evenings, and weekends, when

necessary

• Experience in the use of common office machines and willingness to learn and use

specialized equipment and technologies

• Proficiency in Microsoft Office Suite and working with Apple computers; familiarity

with Adobe Creative Suite, Google Docs, and Canva

• Content creation proficiency for social media
• Requires valid identification and ability to provide own transportation

Benefit Information

Benefits include paid holidays and vacation leave, resources to support professional

development, and a flexible work environment.

Work Environment

Spark staff members have a flexible work-from-home policy, allowing them to work from the

office or elsewhere as long as their schedule is communicated with their supervisor.

Physical Demands

The employee must be able to use a computer and perform routine office and clerical tasks.

The ability to type from written material, read from a computer monitor, and engage in video

conferencing is required.

Position Type and Expected Hours of Work

This is a full time, position. Spark’s office hours are generally from 8:30 a.m. – 4:30 p.m.,

Monday through Friday. Flexible scheduling is allowed. Occassionally the position will require

attendance at meetings before or after office hours and on the weekends.

Travel

Typically, the employee can expect regular local travel for meetings and events within the

Omaha/Council Bluffs region and no or limited overnight travel outside the area.

Other Duties

The job description is not designed to cover or contain a comprehensive listing of activities,

duties, or responsibilities that are required of the employee. Duties, obligations, and activities

may change, or new ones may be assigned at any time, with or without notice.

Equal Employment Opportunity Policy

Spark is an Equal Opportunity Employer and will not discriminate in its employment

practices, volunteer opportunities, or the delivery of programs or services based on race,

religion, gender, gender identity, national origin, age, medical condition, veteran status,

marital status, sexual orientation, or based on disability if the employee can perform the

essential functions of the job, with or without reasonable accommodations.

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Omaha, NE 68102: Relocate before starting work (Required)

Work Location: Hybrid remote in Omaha, NE 68102