Office Assistant (Part-Time/Disability Resources And Access)

Salary: $14.00 Hourly
Location : Quad Cities Campus - Moline, IL
Job Type: Part-Time Staff
Job Number: 22-00293
Department: Disability Services
Opening Date: 02/15/2024
Closing Date: 2/22/2024 11:59 PM Central
Work Hours: 12:00 p.m.-5:00 p.m.
Application materials required: Resume/CV
General Information & Responsibilities
The Office Assistant provides basic clerical and secretarial assistance and support to the Disability Resources and Access Office.
Description of Duties
DESCRIPTION OF ESSENTIAL DUTIES:

1. Acts as a receptionist for the department; serves as first point of contact for visitors and callers, provides general customer service, answers/directs phone calls and delivers messages, schedules and maintains appointments for the department and for the Disability Resources and Access Coordinator.
2. Provides general clerical support to the department including but not limited to; copying, collating, stapling, faxing, scanning, processing incoming and outgoing mail, compiling data, preparing basic reports, and performing data entry into a database, etc.
3. Prepares correspondence, forms, documents, and/or instructional materials for the department, faculty, and staff.
4. Maintains confidential student records and general departmental files.
5. Schedules and coordinates tests being taken in Disability Resources and Access; ensures that students receive appropriate accommodations for testing.
6. Monitors and proctors tests taken in Disability Resources and Access; delivers completed tests to appropriate person or department.
7. Produces Books on Audio or obtains Ebooks for students.
8. Provides appropriate information about Disability Resources and Access to prospective students and/or makes necessary referrals to appropriate departments.
9. Works directly with Teaching and Learning Department to coordinate and support web/Canvas accessibility for students including but not limited to Immersive Reader program, EquatIO and Panopto.
10. Assists in overseeing student scribes and coordinating GLEAN Notetaking program.

DESCRIPTION OF OTHER DUTIES:

1. Performs other job-related duties as assigned.

OVERALL ACOUNTABILITIES:

1. Demonstrates Black Hawk College core values.
2. Accuracy, efficiency, and timeliness of work.
3. Maintains confidentiality of records and information.
4. Ability to work cooperatively with others.
5. Ability to communicate in professional and pleasant manner with others.

PRINCIPAL WORKING RELATIONSHIPS:

1. Works directly and cooperatively with the Disability Resources and Access Coordinator.
2. Works directly and assists in overseeing student employees and scribes.
3. Works closely with Student Services staff including but not limited to Counselors, Transfer Specialist, Veteran's Coordinators, etc.
4. Works cooperatively with all other faculty, staff, and students.

Education & Experience
(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.)

1. High school diploma or the recognized equivalent required. College coursework in office careers or administrative assisting preferred.
2. Ability to work with the public required.
3. Must be able to maintain confidentiality of records and information.
4. Basic ability with Microsoft Office software required.
5. Previous office experience preferred.

The above statements reflect the general details necessary to describe the principle functions of the described job; it is not an all-encompassing statement of all the work requirements that may be necessary to perform the job.
Supplemental Information
Black Hawk College does not sponsor employment visas.
Black Hawk College is an AA/EEO employer.
While you contribute your talent and enthusiasm to BHC, as an eligible employee you will have access to outstanding health benefits, ample time off, a pension plan, educational opportunities, and much more. In this section, you will find an overview of our comprehensive and generous benefit programs. Be sure to check out the Compensation section as well.
Core Benefits for Regular, Part-Time Staff Employees (Employed 20 or more hours per week)
Tuition Waiver
Employee Assistance Program
Flexible Spending Account / Dependent Care Account
Paid Holidays
Sick Leave
Retirement Pension Plans
State University Retirement System of Illinois (SURS): Employees working in a regular and continuous position or one in which services are expected to be rendered on a continuous basis for at least four months or one academic term, whichever is less, may be eligible to enroll in SURS. To learn more about SURS, visit
Optional 403b Tax-Deferred Investment Program: Employees may set up a 403b plan through Empower Retirement.
01
Do you have a high school diploma or the recognized equivalent?

• Yes
• No

02
Do you have basic knowledge of Microsoft Office software?

• Yes
• No

Required Question