Nursing Programs Administrative Assistant

Salary: $20.57 - $22.15 Hourly
Location : SD, SD
Job Type: Full-Time Staff
Job Number: 00192
Division: Academic Affairs
Department: Licensed Practical Nursing (LPN)
Opening Date: 10/16/2023
Position Summary
This position will provide confidential administrative support for the Southeast Technical College (STC) Nursing Programs and its staff. This position will also perform a variety of office support duties to include program scheduling, greeting students and visitors, document preparation, and program data management.
Essential Functions

• Perform a wide variety of administrative and clerical activities to maximize efficient workflow and provide support to the Nursing Programs administration and approximately twenty-five Nursing Programs staff.
• Manage workflow associated with incoming nursing program students with multiple semester start dates. Keep current schedules for nursing staff, including weekly calendars and clinical schedules.
• Keep current schedules for nursing staff, including weekly calendars and clinical schedules.
• Create and manage clinical site schedules for each semester that includes over fifty external medical clinical units and external health care facility preceptor sites.
• Respond to information from nursing and credentialing boards and prepare periodic reports required by each.
• Create and process letters, reports, emails, and other documents using a variety of software applications.
• Order supplies and track program budget as necessary.
• Respond to student requests pertaining to Nursing program requirements.
• Monitor designated budget and expenditure items, reviews for accuracy, and adjusts as directed.
• Compile and maintain student records and confidential information on a frequent basis.
• Greet visitors and determine whether they should be given access to specific individuals.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Prepare agendas and arrange meetings for boards, committees, and others as needed.
• Arrange travel as requested by Nursing Programs staff.
• Perform other duties as assigned

Position Qualifications

• Education: Associate's degree in Office Management or related field required
• Experience: One to three years in administrative office setting.
• Other requirements:
  1. Computer skills: Ability to use email systems, word processing, and spreadsheet software
  2. Encourage change and new ideas within the organization and assist employees who may need help with adjusting to any changes that occur
  3. Communication: ability to actively listen and to effectively communicate with others through written and oral communication
  4. Leadership: ability to make decisions, delegate tasks, be innovative, negotiate, problem solve, build teams through coaching and development, resolve conflicts, hold yourself and other accountable, and work under pressure.
  5. Business acumen: ability to grasp and understand business concepts and issues that include understanding accounting information, preparing, and managing budgets, and making sound, long-term, organizational development decisions
  6. Diversity oriented: Ability to work effectively with people regardless of their race, color, religion, sex, national origin, disability, age, sexual orientation, genetic information, or job type
  7. Strategic planning: ability to develop and achieve short and long-term goals for the organization

Physical Demands and Work Environment
This position will spend long hours sitting and using office equipment and computers. Will occasionally have to do some lifting of supplies and materials. Sometimes spends long hours in intense concentration. Must spend long hours on the computer entering nursing program information which requires attention to detail and high levels of accuracy.
Southeast Tech offers a complete benefits package to full-time employees including: health care, Flexible Spending Account, dental care, life insurance, short-term disability insurance, long-term disability insurance, retirement, holidays, paid time off, and sick leave.
To learn more details, click to visit our Benefits Page.
01
What is the highest degree you have attained?

• High School Diploma/GED
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctoral Degree

02
How many years of experience in the field do you have?

• 0-5 years
• 5-10 years
• 10-15 years
• 15-20 years
• 20+ years

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