Non-Food Purchasing Division Support

Employee Name: [Employee Name]

Position: Purchasing Support (Non-Foods)

Start Date: xx/xx/xxxx

FLSA Status: Exempt Position Status: Full-Time ☒ Part-Time☐

Union Status: Yes ☐ No ☒ Shift: Day ☒ Night ☐

(Scheduled workdays)

Sun ☐ Mon ☒ Tue ☒ Wed ☒ Thu ☒ Fri ☒ Sat ☐

(Scheduled work hours)

Start Time: 8:00 AM End Time: 5:00 PM (Hours are subject to change based on the company’s need)

Report To: Masayuki Yamamoto

Collaborate with the purchasing team to streamline procurement processes. This includes helping with the purchase order creation, tracking and management. Maintain strong relationships with vendors and suppliers. Communicate with vendors regarding order status, pricing inquires and resolving any discrepancies.

Responsibilities:

• Establishes and maintains recordkeeping system for purchasing department.
• Performs other duties as assigned.
• Cleaning and organizing office shelves when needed.
• Collect, organize, and analyze data related to purchasing activities. Generate reports and insights to support decision-making process.
• Track orders and ensure timely delivery.
• Update internal databases with order details (dates, vendors, quantities, discounts)
• Conduct market research to identify pricing trends.
• Maintain strong relationships with vendors and customers.
• Maintain accurate records and documentation related to purchase orders, invoices, and contracts.

*Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time; This description reflects management’s assignment of essential functions; it does not restrict the tasks that may be assigned*

Qualifications:

• Ability to follow verbal and written instructions.
• Ability to learn purchasing procedures and policies.
• Ability to type 40 words per minute.
• Proficient with Microsoft Office Suite or related software.
• Business level English and writing skill.
• Must speak Japanese fluently.
• Participate in Food Expo once a year.
• Mandatory participation during Company Inventory twice a year. (June and December)
• College associate degree or Higher
• Working experience at Japanese Company
• Basic Knowledge if Japanese food ingredients and industry.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Disclaimer Clause:

This job description and specifications are not intended and should not be construed to be an exhaustive list of all job responsibilities, skills or working conditions associated with this job. It is not intended to be an accurate reflection of the principal requirements of the Dispatcher’s position within this capacity.

New York Mutual Trading, Inc, is an Equal Opportunity Employer. The Company seeks to always attract, hire, promote and retain the very best people. Our policy with respect to all decisions affecting terms and conditions of employment is based on merit and is to treat applicants and employees without regard to race, creed, color, citizenship, sexual orientation, gender identity, religion, national origin, ancestry, age, domestic or civil union, or marital status, disability, genetic information, armed forces, and veteran status except where such considerations are bona fide occupational qualifications permitted by law.

The company is committed to providing equal employment opportunities to qualified individuals with disabilities. This may include providing reasonable accommodation where appropriate for an otherwise qualified individual to perform the essential functions of the job. It is your responsibility to notify the Human Resources Department of the need for accommodation.

**In the event that you are hired to work in the position above, all of the above items will be strongly observed during your 90-day probationary period, as well as the duration of your employment here**

Acknowledgement of Job Description

By signing below in the shaded area, you have agreed to comply with all the listed above. If you are unable to comply with any of the above information, please inform a superior/manager. Be aware that a superior/manager must also sign off on this document.