Mncctn Program Coordinator

About the Job

The Program Coordinator is key to the daily administrative operations of the MNCCTN and COE teams. The position reports to the MNCCTN Administrative Operations Manager and provides proactive and timely administrative support for a wide-range of programmatic activities. A successful candidate will be a proactive problem solver, have well-developed time management and prioritization skills, be willing to take the initiative, and be a team player.
Responsibilities Include:
40% - Programmatic Coordination
Monitor and update Google Groups, Google Calendars, organizational charts, programmatic documents, master documents, and update annual timelines to help teams plan for upcoming programs and events
Assist with onboarding of new internal staff, ordering workstation technology, ensuring appropriate access, orienting to shared team resources
Monitor departmental email accounts, responding and triaging messages to appropriate team members
Schedule group meetings with attendees from multiple organizations, ensure attendees have necessary information and resources prior to the meeting, meeting space is prepared, and technology needs are met
Maintain committee membership and voting rolls ensuring the availability of accurate information
Committee Meetings: attend, manage Zoom logistics, record meeting attendance and minutes, assist with post-meeting follow-up
Assist with formatting documents and updating presentations, ensure documents are accessible to internal and external partners
Make updates to MNCCTN Intranet (Google Site) as requested
30% - Administrative and Office Support
Maintain the organization, cleanliness and scheduling of shared spaces such as conference, break, and supply rooms; maintain keys and space access
Initiate and resolve issues related to shared technology and space with Facilities Management and IT Services as needed
Assist with scheduling for Program Directors and Managers
Maintain inventory of office supplies; assist with organization of event supplies and promotional items
Assist with shipping labels, mailing, and coordinating package pickup and drop-off
Initiate requests and purchases in the UMN Financial system such as setting up suppliers, purchase orders for goods and services, and check requests. Ensure financial transactions are processed in a timely manner
Reconcile purchasing card and travel card transactions
Serve as the initial point of contact for basic financial questions. Resolve issues as needed.
15% - Events and Travel
Organize local, in-state, and domestic travel arrangements including Fleet Services, lodging, conference registrations, flight arrangements, etc.
Assist with event preparation for community outreach events and internal staff training and teambuilding events
10% - Other duties and special projects as requested
5% - Professional Development

All required qualifications must be documented on application materials. A cover letter is also required to be considered for the position.

Required Qualifications:
BA/BS or a combination of related education and work experience equal to four years
Proficient with MS Office, Zoom, and Google Suite
Demonstrated experience managing calendars and arranging complex meetings
Demonstrated ability to quickly learn new systems, technologies, and processes
Excellent attention to detail and time management skills
Willingness to be flexible, adapt quickly in a fast-changing environment
Ability to complete required UMN financial systems trainings
Availability for periodic work at events on evenings and weekends, occasional travel within Minnesota
Hybrid schedule required; 2 days in office at minimum
Preferred Qualifications:
Experience working with one or more professionals in leadership roles (e.g. directors, associate directors, managers)
Demonstrated experience in customer service and working with a wide variety of stakeholders
Strong interpersonal and communication skills, both oral and written
Demonstrated capacity for working in a collaborative environment as a team member

The Minnesota Cancer Clinical Trials Network (MNCCTN) is a multi-site cancer clinical trials network. The network, led by the Masonic Cancer Center (MCC) at the University of Minnesota, brings cancer clinical trials to community sites across the state. MNCCTN works collaboratively with MCC’s Community Outreach and Engagement (COE) Program, whose mission is to reduce the burden of cancer in Minnesota with information about cancer prevention and treatment. As a growing program, MNCCTN offers qualified candidates the opportunity to contribute to the state-wide engagement and knowledge building about cancer clinical research.

Working at the University
At the University of Minnesota, you’ll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.
The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Please visit the Office of Human Resources website for more information regarding benefits.