Member Events Coordinator - Soho House Portland

The Role…

At Soho House the Member Events Coordinator is responsible for assisting the Member Events Manager with the logistical coordination that support the execution of cultural and community driven membership events. As the Member Events Coordinator you will support the team by ensuring proper preparation is handled and coordinated leading up to an event through its completion. Such tasks include choosing an event location, booking a room/venue, reviewing menus, developing seating plans, managing invoices as well as vendor communication and evaluating member feedback to support future events.

A successful Member Events Coordinator is well-organized, detail-oriented, passionate about events and creating community through shared experiences. You will also be a strong communicator, in-the-know of leading trends/music/talent and possess a sound knowledge of vendor management.

Main Duties...

• Support the management team for all event communication (internal/external) and event materials; including floor plans, custom menus and run of shows
• Responsible for uploading all Member Events to digital platforms for exposure and managing any incoming inquiries and attendee confirmation
• Support membership team by collecting information from partners (photos, event information, bios and so on)
• Organize, store and update event contracts, receipts and partner contact information
• Attend and oversee the execution of events as needed and acquire member feedback following events
• Performs other duties as assigned by supervisor/manager
• Conceive unconventional and memorable Member Events (eg. booking talent for a unique event, an artist residency or creative experiences)
• Book events (DJs and band), sending proposals
• Propose trends, technology and leading innovations for new event formats (including digital) and collaborate with the team on themes and installations for big events, like Halloween and New Years Eve
• Inspire members, talent and all Soho House teams when meeting to create and implement events
• Facilitate events by connecting members to other members and allow opportunities for events to be hosted by members
• Propose ways to improve robust database of bands, name talent and trends so that the House calendar is capturing the current cultural zeitgeist
• Ensure innovative events & programming are united around our global monthly themes
• Assist in creating systems to track the booking and forward planning of events so that deadlines and budgets are always met and work closely with the General Managers to ensure events deliver on business goals
• Content curation that tells a story and connects members digitally or in-person
• Program to drive late night attendance of members in our Houses
• May require working beyond normal office hours, including nights and weekends, depending on business needs
• Required to spend time each day on the floor of the relevant House and to be present for members and support team member

Requirements…

• At least 1+ years of professional experience in cultural event programming or cultural event production experience
• Experienced with Outlook, Excel and Eventpro software
• Creatively driven and culturally in-tune
• Collaborative and communicates well
• Research skills as well as exceptional organizational abilities and extraordinary relationship building skills
• Ability to multitask and execute under pressure and in demanding fast-paced environments
• Energetic, flexible, collaborative, a proactive; a team player who can positively and productively impact both strategic and tactical finance, and administrative initiatives
• Hospitality or music experience a plus not a must

Why work with us...

Soho House offers competitive compensation packages that feature global benefits and perks. Whether you're seeking entry-level employment or a new opportunity to expand your profession, we offer training to develop the technical and managerial skills necessary to enhance your career.

• Health Care + 401K: Full time employees are eligible for full benefits; Medical, Dental & Vision as well as Retirement fund with a 2% match
• Paid Time Off: Full- Time Employees have sick day's + vacation days
• Career Development: Soho House can progress your career domestically or internationally as well as managerially or technically
• Soho Impact: Empowering the Soho House Community to make positive change, through mentoring, apprenticeship, local outreach and sustainability
• Learning & Development: An extensive range of internally and externally run courses are available for all employees.
• Cookhouse & House Tonic: Celebrating our passion for food and drink. Check out our monthly calendars and get involved in trips, training's and events. Available to all.
• Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to.
• Team Meal: Whilst on duty in our Houses & Restaurants you will be provided with a substantial meal free of charge.