Medical Records/Receptionist

We are a busy Home Health Agency looking for a responsible Receptionist/ medical records personel to perform a variety of clerical tasks. Primary responsibility and accountability for maintaining accurate patient records for billing purposes, supply inventory and other related clerical duties.

Responsibilities

• Answers telephone lines promptly and efficiently. Responds to message content appropriately, as instructed by the Clinical Director. Records telephone calls onto call log.
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system, send out and receive all doctors orders, plan of care and anything to do with patient records.
• File all elements of patients records on a daily basis
• Process new patient referral information into the computer system on a timely basis.
• Tracks verification for all skilled services
• Date stamps all clinical notes on a daily basis
• Receives and routes daily incoming mail
• Maintains current log of interim orders and plans of care to verify mail and return date to comply with state and federal regulations.
• Coordinates and verifies clinical documents for input, i.e. 485-486 forms( Admission through Discharge).
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers. Maintains adequate supply of patient clinical record elements and stock of pre-made clinical records available for clinicians.
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports and help with payroll prep
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Special projects and other related duties as assigned by the Clinical Director

Skills

High school graduate or equivalent

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Ability to type 50 words per minute
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be helpful.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Free parking
• Health insurance
• Opportunities for advancement
• Paid orientation
• Paid time off
• Retirement plan
• Vision insurance

Healthcare setting:

• JCAHO accredited facility

Medical specialties:

• Home Health

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Medical records: 1 year (Required)

Ability to Relocate:

• Oxnard, CA 93030: Relocate before starting work (Required)

Work Location: In person