Medical Records Specialist

Duties:
Summary:
The primary function of the Medical Records Specialist is to provide clerical support for the Medical Records department
Essential Functions:
Administrative
Prepare patient assessment packets, including admission, recertification and post hospital packets.
Process signed and unsigned orders and 485s.
Follow up on the Order Tracking Report weekly and according to Order procedure. Reprocess unsigned orders at end of episode as task appears on action screen.
Date stamp all received documents, except SOC paperwork and paper visit notes, to be scanned into the client chart. Scanning should be completed within 24 hours of stamp date.
Fax the discharge / transfer summary / episode detail summary and Case Conference / 60 Day summary to the physician as task appears on the action screen.
Copy documentation and assist with ADR preparation.
Update HCHB and computer programs as appropriate.
During Stage 4, support the Billing team by verifying paper visit notes.
Adhere to and participate in Agencys mandatory HIPAA / Privacy Program and Employee Compliance Program.
Read and adhere to all Agency Policies and Procedures and follow Employee Handbook Guidelines.

Skills:
Knowledge/Skills/Abilities:
Must understand the issues related to the delivery of home health and hospice services and be able to problem solve effectively.
Must possess knowledge of Medicare guidelines governing home health and hospice agencies.
Must have exceptional customer service skills and be able to communicate well with referral sources, patients, family members, and agency employees.
Must be organized, detail-oriented, and possess effective communication skills both orally and in writing.
The ability to communicate with a diversity of individuals is required.

Education:
Qualifications:
Education:
Must have a high school diploma or equivalent, typing, clerical skills, and be competent with computers.
Experience:
Must possess a minimum of two years experience in the health care industry and one year experience in home health.
Desired:
Six months medical records experience in a clinic, hospital, or home health setting (preferred).
Requirements:
Must possess a valid state drivers license and automobile liability insurance