Medical Records Clerk

Valley Cities vision is to be the trusted leader in providing integrated, quality, and recovery-oriented behavioral health services to achieve healthy, happy, and compassionate communities.

Our mission is Compassion. It is Connection, and it is Community.

Why Choose Us:

At Valley Cities Behavioral Health, we believe in nurturing the potential of every member of our team. Our caring, professional staff is Valley Cities’ most important asset – the very heart and center of who we are. Every day, we strive to ensure that your experience working at Valley Cities reflects the importance of your role as we carry out our mission. As a Psychiatrist at VC, you'll embark on an exciting journey with us, laying the foundation for a rewarding career. As an FT team member, you'll unlock a world of benefits, including medical, dental, vision, disability, retirement, paid time off, and 11 paid holidays.

Core Values:

Valley Cities upholds core values that guide our approach to care:

• Dignity and respect for all individuals
• Advocacy for health and wellness principles
• Prioritization of integrity and excellence
• Recognition of the importance of mental health in overall well-being

Location: Federal Way, WA

Signing Bonus $1,500.00

Work Environment:

• Ability to work from home for part of the week using telehealth.
• Part time or full-time opportunities, with flexible schedule options
• Qualifying site for the Public Service Loan Forgiveness program
• Supervision and supportive onboarding process for new psychiatrists
• Opportunities for professional development and leadership
• Opportunity to join our on-call/per diem provider pool for additional income.
• Generous paid leave and other benefits

Job Summary:

The Medical Records Clerk supports all agency functions related to incoming and outgoing clinical records. This position preserves the security of Protected Health Information (PHI) and understands the agency’s responsibility to protect it. This requires a comprehensive understanding of the Health Insurance Portability and Accountability Act (HIPAA) and 42 CFR Part 2 as they relate to the disclosure of PHI with and without client consent.

Key Responsibilities:

• Maintains a working knowledge of the following guiding rules and regulations (seeks guidance from Manager, Compliance Administrator, Security Officer and/or Privacy Officer as needed):
• Agency policies and procedures related to records management.
• Applicable WACs, RCWs, TJC, and contract requirements as referenced in agency policy.
• The client Notice of Privacy Practices.
• HIPAA Privacy Rule, Security Rule, Administrative Rule, and Omnibus Final Rule.
• 42 CFR Part 2.
• Reviews subpoenas to ensure legal guidelines are met.
• Responds to subpoenas and other requests for records in accordance with state-mandated timelines.
• Prepares records in accordance with established data sets as applicable.
• Prepares invoices and receives payment in accordance with agency policy.
• Routes records for internal review when records are being prepared for the client.
• Mails records or distributes for pick-up as appropriate.
• Documents response to request for records in the client’s chart.

Minimum Qualifications:

• HS diploma and two years related experience.
• Educational skills include fundamental skills such as discriminative thinking and analytical reasoning.

Experience:

• Previous experience in Mental Health and/or non-profit setting with Medical Records or data entry.
• 10-key data entry experience.
• Typing experience at least 50 WPM.
• Proficient in Microsoft Word and Excel

Other:

• Pass required background checks.
• Ability to work independently.

Schedule:

For a Medical Records Clerk, the schedule is dynamic, and provides opportunities for those who thrive in an ever-evolving environment. This position navigates and documents in the Electronic Health Record and tracks complex multi-stage processes to ensure accuracy and efficiency under strict deadlines, requiring excellent attention to detail. Discussion of schedules is encouraged during the interview process from both candidate and hiring manager.

We are dedicated to Equal Opportunity Employment & embrace the contributions of a diverse and inclusive workforce. Valley Cities Counseling and Consultation is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans and does not unlawfully discriminate under federal, state, or local laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Job Type: Full-time

Pay: $18.86 - $24.47 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Medical records: 1 year (Preferred)

Work Location: In person