Medical Records Clerk

JOB SUMMARY: Maintains participant records in manual and electronic systems.

JOB RESPONSIBILITIES:

• Arrives to work at the designated time and prepares work area before the start of business hours.
• Maintains forms needed for reception/Medical Records.
• Prepares electronic folders, dividers, and forms for participant records in the Electronic Health Record (EHR).
• Scans participant records into the EHR in the approved order.
• Retrieves and files participant records as needed and in a timely manner.
• Retrieves participant records for audit, quality improvement, and follow-up purposes.
• Controls access to the Medical Records according to established policy.
• Receives and sends faxes as needed and relays information to the appropriate department.
• Requests Medical Records from other providers as needed.
• Collaborates with other staff in maintaining electronic health records.
• Updates demographic information, when notified, in the EHR.
• Assists with filing and updating Adult Day Health Care records and forms.
• Answers the phone in the absence of the receptionist and Referrals and DME coordinator.
• Is courteous, polite and helpful to participants, staff, and the public.
• Participates in the Quality Improvement program.
• Member of the Medical Records Committee.
• Performs regular audits of the EHR and reports findings to the Medical Records Committee.
• Participates in staff meetings and in-service training sessions.
• Performs other duties as required.