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Form of work
SalaryJob Objective :
Under the supervision of the Central Supply/Supervisor Materials, performs all duties and functions relating to the maintenance of inventory levels within areas of responsibility.
Duties and Responsibilities:
- Inventories and distributes medical/surgical supplies to all nursing units, according to par levels, on a selected schedule
- Prepares stock purchase orders on electronic data information system; transmits to vendors, monitors pricing, and does follow-up as required. Informs manager of changes
- Prepares documents to process stock adjustments due to incorrect shipment; shortages, damages, etc. Keeps manager informed of problems
- Assists Central Supply Supervisor with cycle counts, fiscal inventory and distribution operations
- Assists the manager with the establishment of priorities and delivery schedules of incoming materials or supplies and ensure they meet required delivery dates
- Maintains established quality control systems for supplies (rotation and storage)
- Adjusts par levels, additions and deletions of supplies in par locations
- Edits par levels and notifies Materials Management Coordinator of changes for computer
- Receives requests for supplies, selects stock from inventory and loads distribution cart. Distributes supplies to designated areas
- Forward packing lists, bills of lading and related materials to the Materials Specialist II (Receiver)
- Answers and places telephone calls to and from our customers
- Maintain clean working conditions within the department on a daily basis
- Maintains professional work habits by organizing workload, setting priorities, completing assignments in a timely manner, utilizing resources appropriately. complying with department program standards and adapts well to changes
- Able to interact with patients, visitors and hospital personnel in a professional manner
- Able to relate effectively to people and situations in a stressful and fast pace environment
- Through continuing education, maintains up-to-date knowledge in the area of Materials Management
- Loads or unloads material, equipment, merchandise, or supplies from dock area to designated delivery area/warehouse
- Checks for obsolete and outdated supplies in inventory areas
- Obtains authorized signatures for delivery of non-stock items delivered to departments and forwards paperwork to the department secretary
- Works with department managers and/or directors on controlling overall supply expenses (via par levels and expenses)
- Assists Materials Distribution Techs with equipment and distribution.
- Identifies patient chargeable supplies with labels
- Works closely with manager to identify, develop and implement new processes with distribution
- Assist with other items as assigned or required
- Supports and backs-up all Materials Management staff as required
Non-Essential Duties:
- Makes minor repairs on some equipment
- Other miscellaneous duties as required
Knowledge, Skills and Abilities:
Knowledge
- Knowledge of generally accepted purchasing practices and terminology, generally acquired through one or more years experience in Materials Management at AVH or a facility of comparable size and scope of service, or the equivalent of two semesters college level courses in purchasing, Materials Management or related field
- Working knowledge of Materials Management Inventory Control System(s)
Skills
- Skill in typing
- Skills in computer usage
- Skilled in customer service and satisfaction
Abilities
- Ability to learn and use computer purchasing and inventory related systems
- Ability to read and write at a level generally achieved by high school graduation or equivalent
- Ability to learn inventory skills (ordering, restocking shelves, inventory practices. terminology, etc.)
- Ability to interact with patients, visitors and hospital personnel in a professional manner. Able to relate effectively to people and situations in a stressful and fast pace environment
- Ability to resolve emergencies related to acquiring and distribution of supplies and equipment as needed
- Ability to learn, lead, train, educate and direct new policies, procedures and programs
- Ability to coordinate, organize and evaluate work
- Ability to work with minimal supervision and act independently
AVH Values: All AVH employees will effectively demonstrate these values:
- Patients Come First – We listen actively and communicate with our patients and families, placing safety as a top priority.
- Accountability & Ownership – We fully complete tasks, are transparent, effectively communicate, and recognize that what we do reflects on us.
- Teamwork – We build trusting relationships, promote a sense of community, and are respectful of everyone. Success is about the whole team.
- Integrity & Honesty – We tell the truth at all times, speak up when something is wrong, and do the right thing when no one is looking.
- Excellence – We take pride in our work, are goal-oriented, and on a never-ending quest for top tier quality.
- Initiative & Innovation – Our can-do attitudes, creativity, and resourcefulness empower us to improve the patient’s experience, solve our own problems, make timely decisions, and look for opportunities to add value.
- Tenderness & Compassion – We have genuine empathy, show kindness, and encourage and advocate for each other.
Education and Experience:
Education
- High School Graduate or General Educational Development (GED®) Test Equivalency Certificate required
Experience
- Computer experience required
- One (1) to two (2) years Materials Management, inventory control and distribution experience required
- Healthcare purchasing and distribution experience desired
Required Licensure and/or Certifications:
- None
AVH Conduct/Compliance Expectations :
- Ability to adhere with AVH Absenteeism and Tardiness Policy
- Ability to adhere with AVH Leaves of Absence Policy
- Ability to adhere with AVH Paid Time Off (PTO) Policy
- Ability to adhere with AVH Recording of Hours Worked Policy
- Ability to adhere to the department dress code
- Ability to organize work and establish priorities
- Ability to expand on own initiative in performance of duties
- Skill and ability to follow the telephone etiquette/standards
- Conforms to AVH Standards of Excellence
- Ability to function effectively under pressure and meet time parameters
- Ability to communicate effectively while maintaining good working relationships with co-workers, managers and other hospital staff
- Ability to adhere to the normal standards of courtesy and conduct as defined under the rules of hospitality at AVH
- Ability to maintain the confidentiality of patient, hospital and department information
- Ability to adhere to safety rules and regulations
- Safely and effectively uses all equipment necessary to carry out duties
- Ability to interpret and function under hospital and department policies and procedures
- Conforms with required and appropriate Joint Commission requirements
- Conforms with and supports hospital quality assurance and improvement guidelines
- Ability to participate effectively in department and hospital staff education
- Display a willingness to work as a team player
- Ability to give and support the highest level of patient/customer satisfaction at all times
- Supports and adheres to the values and mission statement established by the AVH Board of Directors
- Ability to demonstrate knowledge and understanding of the Compliance & Integrity Program and its established policies.
- Ability to follow the Code of Conduct
Physical Requirements and Working Conditions:
- Work is usually performed in an office / warehouse / hospital environment and dock area.
- Work may be noisy and subject to many interruptions, distractions and temperature variations due to the close proximity of dock and open doors.
- Par leveling and deliveries are performed throughout the facility; job requires extensive walking or standing, lifting and bending.
A detailed description of the physical requirements of this job is maintained in the Employee Health Department .
Education and Experience:
Education
- High School Graduate or General Educational Development (GED®) Test Equivalency Certificate required
Experience
- Computer experience required
- One (1) to two (2) years Materials Management, inventory control and distribution experience required
- Healthcare purchasing and distribution experience desired
Required Licensure and/or Certifications:
- None
