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Form of workJob Description
Boys & Girls Clubs of Tampa Bay, Inc. is a nonprofit organization based in Tampa, Florida whose mission is to enable all young people, especially those who need us the most, to reach their full potential as productive, caring, and responsible citizens. Be part of an exciting organization that fosters diverse community relationships and engages community partners, funders and vendors in the Tampa Bay area. BGCTB is a fast paced, energetic, nonprofit organization with approximately 150 dedicated staff members.
POSITION SUMMARY:
This position requires a detail-oriented, self-motivated manager who is flexible, well-organized, and able to communicate effectively. Under the direction of the VP of Youth Development, the Grants Manager will oversee multiple grant reporting responsibilities.
ESSENTIAL JOB RESPONSIBILITIES:
Establishes checklists and timetables to meet deadlines. Strives to make the grant management processes as efficient and effective as possible.
Maintains up-to-date and accurate database of proposal and reporting due dates, keeping relevant staff informed of upcoming deadlines and ensuring on-time and complete follow through on all grant applications, RFPs, and reports on awarded grants.
Maintains accurate and complete electronic and hard copies of grant files and data for the primary grants as well as any other grants that may be assigned.
Serves as liaison between Club staff receiving the award and the grantor to ensure funder reports are complete, timely, and accurate. Assists in preparation of reports to funding sources.
Prepares databases to generate adequate grant and project reports.
Works closely with program, finance, IT, and facilities staff on project goals, activities, outcomes, and grant deliverables. Works with accounting on complete and accurate reporting of payments.
SECONDARY JOB RESPONSIBILITIES:
Shows interest in grant research and writing; willing to learn grant writing.
Participate in department special projects as assigned by agency leadership.
RELATIONSHIPS:
Internal: Maintains close, daily contact with Club professional staff to interpret and explain organizational mission, comply with program objectives and standards, discuss issues, and provide/receive information. Has contact with Club members as needed to discipline, advise, and counsel.
External: Maintains contact with external community groups, schools, members' parents, and others to assist in resolving problems and to publicize Club.
QUALIFICATIONS:
Successful candidates should possess strong written and analytical skills, be organized, and be able to work with a diverse group of people. The ideal candidate must be skilled in identifying prospective financial opportunities with the organization’s programmatic resources.
Bachelor’s degree in a subject matter directly impacting one of the Essential Job Responsibilities such as Business, Education, or English/Journalism, with nonprofit or education professional experience.
Knowledge of grant processes including accounting and financial reporting. Required proficiency in the use of financial management software to include spreadsheets and databases.
