Manager Of Business Operations

Job Description
Do you want a career that makes a difference? As the YWCA North Central Indiana's
Manager of Business Operations you can help change the world for women and children in
our community who are striving for better lives. YWCANCIN is the leading emergency shelter
provider and services to domestic violence and sexual assault victims. Our programs help victims
survive abuse and build safer, happier healthier futures. We would love for you to be a part of our
incredible team that makes a difference in thousands of people's lives each year.
1. General Description
The Manager of Business Operations has responsibility for all financial functions of the YWCA North Central Indiana in accordance with generally accepted accounting principles.
2. Reporting Relationship
The Manager of Business Operations reports to the Chief Financial Officer (CFO) / Controller.
3. Supervises
The Manager of Business Operations directly supervises the Staff Accountant.
4. Responsibilities and Essential Functions
Serves as advisor to CFO/Controller and/or CEO/Chief Executive Officer in all matters related to the organization's financial condition.

• Oversees all accounting and finance-related functions for YWCA North Central Indiana, including but not limited to accounts payable and receivable, reconciliation of monthly bank statements and preparation of payroll.
• Reviews general ledger reports and account reconciliations for deviations from the budget and discrepancies.
• Oversees and assists with collecting and organizing supporting documentation for claims and submitting claims to funders on a monthly basis.
• Maintains spreadsheets for allocation of employee costs and administrative expenses according to funding contracts; updates cost allocation plans as necessary.
• Oversees and/or assists with creating new timesheet templates for each employee as funding sources and percentages change.
• Attends Finance Committee meetings and assists management team in understanding and analyzing financial statements.
• Maintains the schedule of fixed assets and depreciation and provides auditor with asset additions for annual returns.
• Provides timely and accurate analysis of financial condition, financial reports and financial trends in order to assist the CFO / Controller, CEO and the Board and Directors in performing their responsibilities.
• Responsible for all cash management activities and keeping CFO/Controller and CEO informed regarding funds transferred between accounts.
• Develops and maintains agency's cost allocation plan to provide a realistic picture of costs of programs and activities.
• Assists CFO / Controller with development of budgets for funding proposals and preparing budget modifications as necessary to ensure all funds are drawn down.
• Develops strategic solutions to business challenges.
• Ensures agency is in compliance with all licensing, and accrediting guidelines in regards to finance and Business Operations.
• Works with the independent auditors and prepares agency for annual audits and funding source audits.
• Assures the adequacy of accounting systems, policies, and procedures; coordinates the development of finance-related systems that are required to meet internal management needs and to comply with contractual arrangements for funding or other purposes.
• Participates in agency planning and shares in responsibility for assuring that agency goals and objectives are accomplished.
• Performs other duties as assigned.

Experience and Skills
1. Education and Experience
Bachelor's Degree in business or related field required; CPA and/or Master's Degree preferred. Minimum of five years of comprehensive non-profit fund accounting and financial reporting experience; experience in supervision of staff.
2. Knowledge and Ability
Knowledge of accounting principles and standard practice; financial analysis; substantial knowledge of computer systems and software related to finance and accounting functions; ability to analyze data information needs and requirements for management and external reporting, and to develop and implement systems appropriate to meet those needs; ability to provide guidance and supervision to accounting and facility management personnel; ability to participate as a member of a team, knowledge of accounting software Quick Books Pro.

• Strong leadership, problem solving, strategic planning, and training skills. Ability to communicate effectively, both orally and in writing.
• Knowledge of government contract management and knowledge and experience in organizational effectiveness and operations management implementing best practices.