Looking To Immediately Hire Admin Assistant

Accepting resumes for an administrative assistant's position to help provide resident services in our condominium community. This position is to provide information and clerical services for residents, owners and staff.

RESPONSIBILITIES INCLUDE but are not limited to:

- Print, copy and/or distribute correspondence of confidential nature.

- Answer routine correspondence independently or replies according to general instructions

- Tend to the business needs of the association, perform tasks as directed

- Coordinate and schedule appointments/meeting for RM as instructed by RM

- Maintains applicable databases and community network including but not limited to Fob System, Entry Phone, Access, Website, Etc.

- Provide administrative support to the management office

- Collect and record all monies paid to association (Fobs, Rentals, Water Shutoffs, etc.) to submit for deposit to management company

- Assist as needed with preparation of remodel/renovation application packets and follow up correspondence

-Create or template notice postings (board meeting, water shutoff, pest control, etc)

-Assist in photocopying monthly reports, inspection reports, etc. when needed

- Register and process new residents/ owners and distribute welcoming packages as appropriate

-Maintain monthly calendars including renovations, water shut down, Aloha Room reservations, etc.

- File and maintain all maintenance, communication, administration, enforcement and customer service documents in accordance with established procedures, as directed or as deemed necessary. Maintain copier/fax machine equipment, logs, and office supplies. Take appropriate action as required, as appropriate and/or as directed

- Maintain security logs, monthly extermination list, and meeting and party room reservations. Coordinate water shut off and renovation requests with residents, staff, and contractors. Prepare and distribute appropriate notices. Maintain office supplies. Maintain logs of correspondence received and follow up to ensure that all letters/requests are given the appropriate response by management, committee, Board or maintenance personnel and manage filing.

-Keep office clean and organized

- Answer residents' questions relating to the property

- Respond to residents' requests for information concerning the operations of the Association, Capital Projects, other building related information, if known

- Greet and assist walk-in clients (owners, renters, contractors, vendors and the general public) in a friendly, professional manner

- Provide support service to staff members, i.e., calling to gain access for emergencies, pest control treatment, insurance claims, contractor access, moving vehicles, water shut offs, building notices, etc.

- Answer phones, e-mails, fax communications and direct or handle inquiries/requests in a friendly, professional, manner

PHYSICAL, MENTAL, AND COMMUNICATION DEMANDS:

- Require some walking, bending, climbing stairs, as well as lifting and handling up to 30 pounds

- Require basic reading, writing and problem solving skills

- Able to read, write, speak and understand the English language to communicate effectively with owners, guests, rental agents and other staff members

SKILLS/KNOWLEDGE:

- Proficient in Adobe, database software, Microsoft Windows and Microsoft Office programs such as MS Excel, MS Outlook, Power Point, MS Publisher, MS Word and others

- Able to effectively operate scanner, fax machine, copier, telephone, database management software, web-based software, 10-key and basic office equipment

- Multitasking

Please email cover letter and resume or contact us (808)946-9007. Thank You.

Benefits:

Health insurance
Dental insurance
Schedule:

Monday to Friday
Work Remotely

No
Job Type: Part-time

Pay: $16.50 - $17.00 per hour

Schedule:

4 hour shift
8 hour shift
Day shift
Ability to commute/relocate:

Honolulu, HI 96826: Reliably commute or planning to relocate before starting work (Preferred)
Education:

High school or equivalent (Preferred)
Work Location: In person

Job Type: Full-time

Pay: $16.50 - $17.00 per hour

Benefits:

• Dental insurance
• Health insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: In person