Logistics Coordinator

Logistics Coordinator

DESCRIPTION
The logistics candidate (LC) is responsible for the coordination and administration of the trial site. The LC oversees organization and implementation of working space for legal teams.

PRIMARY AREAS OF RESPONSIBILITY

• Must have good driving record.
• Research trial site location and choose and help manage vendors.
• Pre-trial coordination of team services
• Provide exceptional customer service.
• Manage your credit card and expenses for billing and reporting.
• Assist in setup and strike of trial site.
• Provide errand services for trial team.
• Keep the trial site stocked with supplies, food, and beverages.
• Keep the trial site tidy and running efficiently.
• Help in all ways possible.
• Must be able to lift 50 lbs.

Primary Objectives

• The primary objectives of this position are to be a support person for legal professionals.
• Provide a professional and comfortable work environment.
• Meet strict deadlines under demanding conditions.
• Promote LCI and its benefits to clients.

 Specific Responsibilities of the Job

• Function as hotel liaison and arrange all reservations for the trial team, experts, and additional support staff.
• Manage hotel billing.
• Research trial site location and choose and manage vendors.
• Conduct pre-trial research regarding caterers, laundry services, supply vendors, etc.
• Choose and manage vendors for catering, laundry, supplies, etc.
• Provide exceptional customer service.
• Be an integral part of the trial team.
• Remain highly motivated and pleasant under extreme stressful conditions.
• Pre-trial coordination of team services
• Create team roster, emails regarding services and information, welcome letters, etc.
• Create contact list of trial teams members and distribute.

TRIAL SITE OFFICE BUILDING MANAGEMENT LIAISON

• Arrange for load-in and load-out into leased property.
• Handle coordination of vendors accessing the site
• Manage own bills, accounts, credit cards for billing and reporting.
• Scan and identify all expenses for accounting purposes.
• Reconcile billables after the trial site closes and reconcile.
• Assist in setup and strike of trial site.
• Setup breakfast area and supplies area
• Assist with setup of the offices and common areas.
• Setup a designated supply area
• Set up bins for recycling and ensure that items that are recyclable get recycled.

PROVIDE ERRAND SERVICES FOR TRIAL TEAM

• Assist attorneys with errands.
• Help with trial team transportation.
• Keep the trial site stocked with supplies, food, and beverages.
• Order supplies as needed.
• Grocery shopping as needed.
• Stock and maintain beverages and snacks and fresh fruit.
• Look for shelter to take left over food supplies to and coordinate that with shelter.
• Keep the trial site stocked with supplies, food, and beverages.
• Order supplies as needed.
• Stock and maintain beverages and snacks.
• Keep the trial site tidy and running efficiently.
• Cleanup after meals and catering
• Maintain a tidy and organized trial site.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Highly motivated self-starter who can adjust to a constantly changing work environment/schedule.
• Must be able to travel on short notice and work extended hours as needed.
• Demonstrated ability to work well under pressure.
• Strong written, verbal, and interpersonal communication skills
• Demonstrated ability to multitask and work in many capacities.
• General knowledge of trial and litigation
• Good computer skills especially with MS Office
• Excellent critical thinking skills.
• Ability to self-manage.
• Ability to assist in unloading trucks including lifting and carrying boxes up to 50 lbs.

EDUCATION AND EXPERIENCE

• Some experience as an event planner, paralegal or office manager, etc.
• Event or hospitality experience preferred.
• Good Driving Record a must!

PHYSICAL DEMANDS

• There are certain physical demands required for an employee to successfully perform the essential functions of the job.
• While performing the responsibilities of the job, the employee is required to talk and listen. The employee is often required to unload and load trucks of equipment. The employee must be able to lift boxes up to 50 lbs. The employee is also required to drive equipment in trucks and transport members of the team. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. The vision abilities required by this job include close vision.
• Work Environment
• While performing the responsibilities of the job, the employee will function as a team member in large, sometimes high stress litigation. Trials take place all over the country and employees are required to travel extensively for extended periods of time.
• While performing the duties of this job, the employee is occasionally exposed to confidential information and may be required to sign a confidentiality agreement.

SCOPE

• This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. But this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

JOB TYPE: FULL-TIME

• Salary: $45,000—$80,000 (commensurate with experience)
• Compensation: Great compensation including full benefits and 100% prepaid travel (lodging/food/car rental/airfare)

BENEFITS

• 401(k)
• Dental insurance
• Health insurance (paid at 100%)
• Paid time off
• Vision insurance

TRAVEL REQUIREMENTS

• Travel Required