Litigation Legal Secretary Seattle

Our esteemed client is looking for aLitigation Legal Secretary in Seattle to assist several attorneys. You would be responsible for drafting correspondence, pleadings, time entries, court e-filings, pdf scanning of documents, travel arrangements and other clerical tasks as needed in a timely and accurate manner.

Salary: $60,000-$95,000

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Perform complex and detailed administrative tasks for assigned attorneys and other attorneys as required, including final production of legal documents and correspondence
• Edit, format, print and revise all letters, memos, reports, forms, labels and other printed material
• Draft pleadings and perform e-filing with various State and Federal Courts
• Open and close client files and maintain files keeping them organized and current, both in electronic and hard copy format
• Facilitate meeting deadlines by keeping multiple agendas and provide timely reminders to attorney
• Enter attorneys’ time for timesheets and billing purposes
• Proofread all documents produced, checking for appropriate formatting, spelling and grammatical errors, as well as ensuring that all attachments, exhibits and enclosures are intact
• Perform routine filing and retrieve closed files when requested
• Handle expense reimbursements
• Maintenance of schedules and calendars, route incoming calls, mail, and visitors
• Maintenance of Firm files and records
• Prepare, edit and format closing documents, signature pages and binders
• Assist with the opening of new client matters and the gathering of pertinent information to complete task
• Manage attorneys’ calendars, coordinate meetings, schedule conference rooms, and make travel arrangements as required
• Assist with billing processes including entering attorney time, reviewing pro formas (initiates transfers), editing and preparing draft/final bills and cover letters for clients
• Provide backup to other secretaries as needed
• Other duties as assigned

   

  ESSENTIAL KNOWLEDGE. SKILLS AND ABILITIES:

   

• 3-5 years commercial litigation experience preferred
• Skilled in ECF filing, docket calendaring, and litigation procedures is required
• Requires strong multitasking skills and the ability to thrive in a fast-paced environment
• Experience with managing federal court cases is a plus
• Must have superior communication and organizational abilities
• Must be a self-starter and detail-oriented
• Must have an enthusiastic and energetic team attitude
• Able to thrive in a challenging environment is essential
• Must be highly proficient Word and Excel and competent in PowerPoint
• Able to travel for trials, arbitrations, hearings, or any other case related projects
• Able to work overtime as needed
• Must be able to carry/life up to 20 lbs.