Legislative Coordinator

The City of Redmond, WA, is seeking a Legislative Administrative Assistant for a fast-paced, executive environment to support the City Council and to act as the Volunteer Coordinator. The right candidate will serve as an analyst on the evaluation of City programs, policies, and operations. If you have a knack for conducting legislative research, keeping elected officials informed and organized, community group outreach/organizing, improving processes, policy analysis, and being part of an executive team, we encourage you to apply. Exceptional writing, editing and proofing skills are required. In this job, you will be interfacing with a variety of people across the organization, as well as with the City Council and community, so professionalism, managerial skills, and customer service are an imperative.
The Executive Analyst will provide technical and complex administrative support to City Council, the Executive Department and the Mayor's Office. Your duties will include coordinating meetings and calendars, supporting complex projects and programs, and providing exceptional, high-level, customer service. The right candidate will perform a wide variety of tasks that require initiative, independent judgment, and a working knowledge of the City-wide organization, policies, and programs. This position frequently handles confidential, sensitive information and must use high degree of discretion.
Distinguishing characteristics of the position:
The Executive Analyst is distinguished from other administrative positions in that the job requires the ability to work on more complex and independent assignments that require interacting with City Council, staff, community leaders, regional elected officials, and community members. The work requires knowledge of City activities, programs, and services, as well as a strong attention to detail. The right candidate will have a well-developed sense of urgency with specific tasks and must be comfortable working in a fast-paced environment.
We invite you to apply and join us in supporting a dynamic community where we can all live, work, play and invest. Apply at www.redmond.gov/jobs

• Coordinate volunteer requests, maintain detailed volunteer database, including hours donated and program assignments; review and match volunteers with program and staff needs.
• Write, edit, proof executive communications, policies, reports, and cross-department notifications.
• Attend scheduled City Council Committee of the Whole, business and study session meetings, staff and council meetings, and manage the agendas for these meetings.
• Prepare information necessary for assigned Council, legislative and departmental projects, including researching, collecting, analyzing, and compiling data and information; prepare reports and present information to a variety of audiences.
• Independently plan and coordinate legislative functions and services; provides administrative management of sensitive and confidential issues.
• Assist the Chief Policy Advisor during Legislative Session as needed
• Perform policy research and analyze legislation on behalf of City Councilmembers.
• Compose and prepare a variety of correspondence, reports, and other materials. Review documents and communications for content and accuracy.
• Manage schedules and calendars (ensuring Washington OPMA regulations are met), organize meetings, and coordinate City Council and staff attendance at various meetings, events, and conferences. Coordinate travel arrangements.
• Serve as a liaison between the City, the community, staff, volunteers, and other agencies; manage sensitive, confidential matters.
• Provide excellent customer service, assist with administrative tasks, problem solve, disseminate information accurately and efficiently, prepare and distribute reports and memos.
• Create, update, and maintain routine and moderately complex spreadsheets, documents, invoices, expenditures, requisitions, and agreements.
• Assists in the preparation of Council budget, monitors program revenues and expenditures.

Physical Demands
Work is predominately performed indoors in an office environment. Work may require movement to other locations for meetings and may be required to attend evening meetings. May occasionally be required to lift boxes or files, usually not exceeding 30 pounds. May be assigned to support critical City priorities during extreme weather and/or emergency situations.
To see the full list of responsibilities, please read the Executive Analyst job classification description.

• Seven years of high-level administrative support experience, including two years of executive level support.
• Bachelor's degree preferred;
• Or equivalent combination of education, experience and training that provides the required knowledge, skills, and abilities.
• Public sector experience preferred.

Licenses and certificates:

• Valid Washington State driver's license may be required.

Other
This class description describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, and skills required of the job.The City of Redmond offers an excellent benefits package including:

• MEDICAL INSURANCE - Choice of two plans for employees and their eligible dependents: Premera or Kaiser Permanente, all employee premiums paid by the City of Redmond
• PRESCRIPTION DRUG INSURANCE - Included with each medical plan
• DENTAL INSURANCE - For employees and their eligible dependents
• VISION INSURANCE - For employees and their eligible dependents
• OTHER INSURANCE - Life, accidental death & dismemberment insurance, short and long-term disability, optional employee-paid voluntary life insurance
• FLEXIBLE SPENDING ACCOUNTS - For tax savings on healthcare and dependent care expenses
• PAID VACATION & HOLIDAYS - with (13) paid holidays per year
• EMPLOYEE ASSISTANCE PROGRAM (EAP)
• RETIREMENT PLANS - Department of Retirement Systems (DRS) PERS plus additional options that include Municipal Employees Benefit Trust (Social Security replacement plan) and MetLife 457 Plan
• Annual COLA adjustments
• Annual merit increases of up to 5%

To learn about benefits at the City of Redmond, please visit C2MB (ajg.com)

The City of Redmond is a medium-sized government organization withapproximately800 employees and a revenue of $57 million. We are located in King County, 15 miles east of Seattle. Redmond is home to an extensive park and trail system throughout the city, which includes 47 parks comprising 1,351 acres of land, and our schools are ranked among the top 20 percent in the state.Employment Type: Regular, Full-time