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Form of workJob Description
Are you looking for a great opportunity in an environment where youre appreciated and respected? This is the place for you! Come join our dynamic team where we understand home/work life balance. We are an upbeat group, with a fantastic company culture, and looking to expand our team with experienced professionals like you! We pride ourselves on taking care of our valued employees, with a camaraderie that cant be beat. Come grow with us, and become a part of our amazing team!! We need a bright and reliable individual, with stable job history, looking to be part of our firm, long-term.
The Legal Support Specialist will perform all filing duties for the Public Finance department and provide administrative support, as needed.
Duties & Responsibilities:
- Maintains legal client files (both paper & electronic file system), updates binders, organizes and file documents in designated folder and file drawers, as well as prepares, enters, proofreads and processes legal and administrative correspondence
- Requests firm record labels
- Assists with coordination of incoming and outgoing file transfers; including sending and retrieving files to/from off-site storage
- Maintains/updates Orlando eRooms
- Reviews, prints, and files emails for attorneys
- Manages a busy phone line for supported attorneys, conveys messages as necessary; answers routine questions from clients and staff members and/or route calls to appropriate staff members
- Performs overflow typing, filing, scanning and photocopying as requested by attorneys; drafts and transcribes routine correspondences and voluminous documents
- Processes time entry for multiple attorneys, maintains and creates calendar entries, collates information, writes reports, and prepares agendas
- Serves as a back up to other Legal Support Specialists
- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned
Skills & Competencies:
- Provide outstanding client service, meet high quality standards for services, and meet or exceed client expectations
- Analytical with strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills
- Creative, strategic, high energy, outward-looking, and capable of bringing new ideas to the team
- High attention to detail, outstanding organizational skills, and the ability to manage time effectively
- Excellent interpersonal and communication skills (oral and written), and professional demeanor and presentation, including active listening and ability to convey information clearly and take direction from all levels of management
- Demonstrate ability to interact and develop rapport with internal support staff in an effective, efficient, and professional manner at all times
- Ability to work under pressure to meet strict deadlines in an atmosphere of frequent interruptions and effectively prioritize multiple tasks; strong critical thinking skills to take initiative and prioritize work independently
- Execution-oriented, self-starter, and self-navigator who can balance the demands of multiple projects and stakeholders
- Ability to understand and follow specific and detailed instructions and to decipher various handwriting styles
- Maintain high level of concentration to work on lengthy and complex projects
- Recognize confidential, sensitive, and proprietary information and maintain confidentiality in a professional and trustworthy matter
Qualifications & Prior Experience:
- Minimum of five years of experience as a legal secretary, working in a business law practice
- Understanding and basic knowledge of practice, clientele and related resources and professionals for the Public Finance Department
- Proficiency with Windows-based software and Microsoft Office Suite, including Word, Excel, and Adobe/ScanSoft
- Ability to effectively use firm communication technology and use of organizational abilities in Outlook
- Exceptional computer skills with the ability to learn new software applications quickly
