Legal Records Assistant

Irvine law firm has an immediate opening for a Full Time Legal Records Assistant to assist our paralegals and attorneys. Bachelors degree is REQUIRED.* Must have prior office experience and we are willing to train and pay for an ABA Certificate Program for Legal Assistants. Please send us a letter, copy of your transcript and your resume.*

This is the perfect entry level position for someone interested in entering the legal field or interested in pursuing a paralegal certificate.

Summary: The Legal Records Assistant will work closely with, and under the immediate direction of, the paralegals and the attorneys. This person should be able to perform the essential functions of the job listed below. Personal characteristics that will contribute to success in this position include a strong work ethic, high degree of personal responsibility and accountability, and strong desire to succeed.

The Essential Duties and Responsibilities of a Legal Records Assistant include:

1. Assist the paralegals and attorneys with assignments including transcription and word processing.

2. Provide general administrative support including filing, indexing, sorting, scanning, photo copying, organizing, tagging, and labeling.

3. Assist in preparing file binders.

4. Keep accurate time records for both billable and non-billable tasks.

5. Create, revise, and proofread documents with high accuracy.

6. Must be able to prepare and/or make changes to matrices; assist with trial preparation; and complete word processing, filing, and indexing with accuracy.

Experience: Prior office work experience preferred. This is an entry level position. Only University of California and private university students or alumni, please.

Knowledge, Skills, and Abilities:

1. Interpersonal skills necessary in order to communicate in person or by telephone and email, and ability to follow instructions from other members of our staff and provide information with ordinary courtesy and tact.

2. Ability to concentrate and pay close attention to detail when performing assignments.

3. Ability to multi-task with various assignments and tasks.

4. Ability to organize documents (alphabetical or numerical) and file with accuracy.

5. Must be very detail oriented.

6. Ability to locate and retrieve documents as needed.

7. Strong verbal and written analytical, organizational, and interpersonal skills.

8. Ability to complete tasks in a timely fashion, meet deadlines, and manage time effectively.

9. Proficiency in, and ability to use, standard office equipment, including but not limited to telephones, personal computers, photocopy machine, fax machine.

10. Proficiency in Microsoft applications, including Word, Excel, PowerPoint, and Outlook.

11. Ability to file, index, photocopy, scan, and enter data on matrices with accuracy.

Physical Environment and Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

1. Normal office environment with little exposure to excessive noise, dust, and temperature extremes.

2. This position routinely uses standard office equipment such as computers, phones, multi-function devices (copy, fax, and scanning machines), and filing cabinets.

3. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, sit, walk, use hands and fingers to handle or feel, and reach with hands and arms.

4. Light lifting of 10 pounds or less is required on a regular basis, with some lifting of up to 25 pounds.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Ability to Relocate:

• Irvine, CA 92618: Relocate before starting work (Required)

Work Location: In person