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Form of workThe firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. Eligible employees may participate in King & Spalding’s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, on-site gym access, discount programs, and a substantial Paid Time Off (PTO) program.
Candidates will have the following responsibilities:
- Interface and establish ongoing positive business relationships with clients in person, by phone and/or email. Observe confidentiality of lawyer-client relationship.
- Manage and maintain lawyers’ schedules and calendars.
- Schedule and organize onsite and offsite meetings, conferences, speaking engagements, client proposals and events. Working with Marketing and/or other office personnel, coordinate food and beverage services, reserve rooms, and prepare materials.
- Maintain lawyers’ contacts in Outlook and BD Hub with accurate contact information and notes.
- Answer and screen calls, field inquiries, relay messages, respond promptly to client needs; responds to email and voicemail as soon as possible (and no later than the following business day).
- Create, format, edit, proofread and manage Word documents, Excel spreadsheets and PowerPoint presentations. Print and/or transmit via email as requested.
- Assist lawyers with Marketing and Business Development functions including preparing materials for meetings, pitches, and proposals, coordinating updates for lawyer biographies, and conducting internet research for lawyers’ business development efforts as directed.
- Process and close time for lawyers adhering to weekly and monthly deadlines. Coordinate correction of time entry errors when needed. If requested, track lawyers’ billable hours, create reports, and maintain records.
- Open new clients and matters following Records Department procedures. Prepare conflict of interest forms.
- Perform routine filing, photocopying, scanning, faxing, compiling and distributing of documents. Identify and coordinate available services provided by administrative departments such as office services, finance, records. Follow-up on delivery and receipt acknowledgements.
- Maintain client, administrative and personal filing (personal taxes; civic/charitable) for lawyers following established procedures. Prepare files using File Trail procedures and maintain appropriate records for on and off site storage.
- Coordinate domestic and foreign travel including hotel, flights, car rentals; prepare travel itineraries and materials for meetings during travel, important numbers, locations and contact names for events/meetings.
- Track, organize, and process reimbursements and check requests.
Successful candidates will have strong prioritization and organizational skills, exhibit good judgement, and are comfortable working in a fast-paced, high-volume environment. Candidates should be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), have a minimum typing speed of 65 wpm, and have previous work experience as an executive or administrative assistant, preferably in a law firm setting. A college degree is preferred. Availability for overtime is required.
We are proud of our remarkably cohesive culture, which now encompasses 2,300 lawyers and business professionals in 23 offices worldwide. We seek to attract and develop the very best talent to work with us.
King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law.
