Address
Form of workJob Description
Leaves & Accommodations Assistant
Essential Job Tasks
Secondary Job Tasks
Education
Experience
Unique Expertise/Certifications/Registrations
Work Schedule
Benefits:
About the Company
#LI-GTT
- Direct Hire
- Salary range $65k - $70k/Year
Essential Job Tasks
- Leave Management and Accommodations Assistance provides support in administering leaves of absence and accommodations, adhering to federal and state regulatory requirements with consistency.
- Aid in processing leave requests efficiently utilizing the leave module within the UKG Dimensions time & attendance system, reviewing leave documentation, and assisting in determining approvals and denials.
- Support the management of accommodation requests, assisting in the interactive process to assess for reasonable disability accommodations.
- Help maintain accurate status updates in the leave and HR systems.
- Assist in maintaining confidential electronic files for employees on leave, and filing paper files when employees terminate.
- Monitor the duration and frequency of leaves and provide information about the potential need for follow-up to the Manager, Leaves of Absence, and accommodations.
- Assist in collaboration with Legal, Labor Relations, Risk Management, and other client departments on attendance, leave, and accommodation-related issues, filling in for the Manager, Leaves of Absence, and accommodations when needed.
- Assist in communications with the Department of Family & Medical Leave regarding employee PFML-related concerns.
- Provide backup coverage to the Manager, Leaves of Absence, and accommodations as needed.
- Time & Attendance and Leave System Support Serve as a point of contact for department managers regarding leave-related time & attendance questions.
- Process continuous and reduced leave employee payroll coding each week.
- Assist with recording time entries in the time & attendance system with appropriate leave coding as needed.
- Assist in reviewing employee timecards with leave each holiday week to ensure holiday pay is being coded in line with client policy.
- Collect, review, and file medical notes related to attendance policies, indicating within the time & attendance system absences that correspond to a medical note.
- Monitor and review time & attendance and leave system notifications and reports regarding due dates and leave usage, notifying the Manager, Leaves of Absence, and accommodations for follow-up.
- Inquiries and Support Assist Manager, Leaves of Absence and accommodations in responding to employee inquiries on leave and accommodation-related matters for both union and administrative employees.
- Create and provide reports to managers and H.R.'s benefits area as needed.
- Assist in completing short-term and long-term disability application information as required by the employer.
- Send correspondence to inform employees of case status, policies, procedures, and medical documentation requirements.
- Advise management on regulatory requirements and best practices related to leaves and accommodations, responding to questions and concerns as needed.
- Communicate employee requests for leave, changes in leave status, and upcoming returns to work.
- Maintain strict confidentiality regarding employee information.
Secondary Job Tasks
- Other tasks as assigned by the Manager, Leaves of Absence, and accommodations;
- Deputy Director, Human Resources; or Chief Human Resources Officer.
Education
- Bachelor's Degree is required.
Experience
- Leaves of absence and disability accommodations experience are required.
- Human Resources experience is preferred.
Unique Expertise/Certifications/Registrations
- Proficiency in FMLA, MA PFML, ADA regulations, and related case management is required.
- Proficiency in Microsoft Office, including Word, Excel, and Outlook is required.
- Experience using leave-management database applications, and other computer systems.
- Proven ability to work effectively on a team.
- Excellent organizational and communication skills (verbal and written).
- Ability to maintain confidentially in all assignments.
- Ability to pass a client-controlled substances test and security background check.
Work Schedule
- Ability to work a 37.5-hour workweek in a hybrid capacity.
Benefits:
- Medical, Vision, and Dental Insurance Plans
- 401k Retirement Fund
About the Company
- Our client is a port authority that exists in service of progression and opportunity, with a mission to connect Massachusetts and New England to the world, safely, securely, and efficiently, never forgetting their commitment to their neighbors who live and work around them.
- They hire the most talented people to maintain their facilities and achieve their goals. They strive for diversity in their workforce and to make it a leader among their peers in transportation safety and security, customer service, and environmental management. They’re expanding Boston’s global reach by increasing the number of nonstop domestic and international flights from Logan Airport.
#LI-GTT
